Section 2 of the Health and Safety at work etc Act 1974 requires the University as an employer:
"to prepare and, as often as may be appropriate, revise a written statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy, and to bring the statement and any revision of it to the notice of all his employees".
Regulation 5 of the Management of Health and Safety at Work Regulations further requires the University:
"to make and give effect to such arrangements as are appropriate, having regard to the nature of his activities and the size of his undertaking, for the effective planning, organisation, control, monitoring and review of the preventive and protective measures".
The University is required to maintain these 'preventive and protective measures' by following a set of principles, which are:
- to avoid risks
- to evaluate the risks which cannot be avoided
- to combat risks at source
- to adapt work to the individual
- to adapt to technical progress
- to replace the dangerous by the non-dangerous or the less dangerous
- to develop a coherent overall prevention policy which covers technology, organisation of work, working conditions, social relationships and the influence of factors relating to the working environment
- to give collective protective measures priority over individual protective measures and
- to give appropriate instructions to employees
This policy outlines the steps which will be taken to ensure compliance with the Health & Safety at Work etc. Act 1974, with the Management of Health and Safety at Work Regulations made under that Act and with the supporting Approved Code of Practice.
The policy document comprises three parts.
The first is a statement of intent from the Vice-Chancellor outlining the basic objectives to be achieved by the Safety Policy Statement.
This is followed by a description of the organisation for health and safety, which designates the personnel responsible for carrying out the Policy.
The third part contains a description of the arrangements in force in the University for ensuring that the preventive and protective measures required are put into effect.
In addition to the 3 parts described above, the document also includes, as a link, the leaflet on Health and Safety Law that is required to be given to all employees.
The policy applies to all staff and students of the University and to all sites owned or leased by, or otherwise under the control of, the University.
The University has a number of different designations of senior managerial posts which, in the context of the organisation of health and safety, are regarded as synonymous.
For the purposes of this Statement of Safety Policy, "Head of Department" includes the designations "Dean", "Director", "College Principal" and any other similar senior manager. Similarly, "Department" includes the terms "Library", "Faculty", "College", "School", "Centre", "Unit", "Institute", etc.
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