Arrangements for Health and Safety

Statement of Safety Policy

The Safety Policy Statement outlines the general arrangements in force throughout the University for ensuring a safe and healthy working environment. It is made available to every employee, both permanent and temporary, and to those on contracts.

 

Manual of Safety

The A to Z of Guidance has been produced to supplement information contained in the Safety Policy Statement.

This was formerly referred to as the Manual of Safety

The A to Z contains Codes of Safe Working Practice and policy documents which are applicable to most departments, services and colleges of the University.

Particular attention is drawn to Guidance on Audits, and Risk Assessment.

Risk Assessment requires the person responsible for safety in each department to produce formal written risk assessments where significant risks to the health and safety of staff, students or others have been identified.

Audits describes the safety audit procedure, which is one of the methods used to monitor implementation of the University's policy on safety.

The audits are carried out by the Safety Office at a frequency determined by the risks that are present in a department.

The policy documents within the A to Z are produced in consultation with staff in departments, Area Safety Officers and Trades Union Safety Representatives, and receive final approval from the University Safety Committee, University Council and Senate.

 

Departmental Safety Handbooks

"High risk" departments are required to produce a Departmental Safety Handbook which will detail the 'local' health and safety procedures and the arrangements for dealing with emergencies.

The Handbook should be drawn up by the Area Safety Officer in consultation with the Head of Department and staff and be updated annually.

Copies should be held by all staff in the department and by students where the academic supervisor has deemed it appropriate.

 

Safety Training

Safety training is needed at all levels. It is an important way of achieving competence and helps to convert information into safe working practices.

Risk assessments in departments should help to determine the level of training needed for each type of work as part of the preventive and protective measures.

The training should include basic skills training, specific "on-the-job" training and training in health and safety or emergency procedures.

Staff Training Needs
Training needs are significant on recruitment and new employees must receive basic induction training on health and safety, including the arrangements for first aid, fire and evacuation.

Particular attention must be given to the needs of young employees and those who are disabled or have special needs.

The responsibility for ensuring that safety training needs are assessed lies with the Head of Department in consultation with the University Safety Officers. Those for whom safety training is deemed necessary are required to attend such training.

Health and Safety training should normally take place during working hours. If, however, it is necessary to arrange training outside normal working hours, this must be treated as an extension of time at work.

Undergraduate Students Training Needs
Identification of safety training needs of undergraduate students must be carried out by the academic supervisor, normally during the first weeks of the students' arrival at the University, and delivery of that training will normally form part of the students' courses. A similar procedure should operate for postgraduate students. The academic supervisor may call upon the services of the Safety Office in determining safety training needs.

All new students are given instructions on the University's emergency procedures by the Health and Safety Officers during "Intro Week" at the beginning of each academic year.

 

University Health and Safety Committee

The University Health and Safety Committee is a joint Committee of the Council and Senate and meets once each term. Its function, amongst other things, is to advise the Council and Senate on the measures necessary to comply with current health and safety legislation.

Information on the current membership and terms of reference of the University Health and Safety Committee is available from the Safety Office.

The Radiation Protection Committee is a sub-committee of the University Health and Safety Committee and meets as and when necessary to advise the University Health and Safety Committee on the measures necessary to ensure, so far as is reasonably practicable, the health and safety of all persons engaged in work with ionising and non-ionising radiations.

Information on the current membership and terms of reference of the Radiation Protection Committee is available from the Safety Office.

The University Genetic Modification Safety Committee is a sub-committee of the University Health and Safety Committee. The Committee is based in the Faculty of Health and Medicine and meets as and when necessary to advise the University Health and Safety Committee on the measures necessary to ensure, so far as is reasonably practicable, the health and safety of all persons engaged in work covered by the legislation on genetic modification.

Information on the current membership and terms of reference of the University Genetic Modification Safety Committee is available from the secretary of the committee who is based in the Faculty of Health and medicine.

 

Departmental Safety Committees

The larger science and technology based departments normally have their own Departmental Safety Committees.

The frequency of meetings and appointment of representatives for such committees is decided by the Head of Department in consultation with the Area Safety Officer.

 

Consultation on Health and Safety matters

The University will consult Safety Representatives, either through arrangements made by the Head of Department or via the University Health and Safety Committee, on health and safety matters as required by the Safety Representatives and Safety Committees Regulations, the Management of Health and Safety at Work Regulations and the Health and Safety (Consultation with Employees) Regulations.

The trade union appointed safety representatives, who are members of the University Health and Safety Committee, have agreed to act with respect to consultation on health and safety policy on behalf of all staff in the category that they represent, even if they are not trade union members.

 

Information for employees

The Health and Safety Information for Employees Regulations require information relating to health, safety and welfare to be given to employees by means of posters or leaflets in the form approved for the purposes of the Regulations by the Health & Safety Executive.

The leaflet can be downloaded here.

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Lancaster University
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