Organisation for Health and Safety

The University Council and Vice-Chancellor

The Vice-Chancellor, as Chief Executive Officer of the University, has overall responsibility to the University Council for the health and safety of all persons using University land or buildings for legitimate purposes. The University Secretary will normally act on his behalf.

In addition, the Vice-Chancellor may delegate the authority for carrying out the health and safety policy to senior members of staff.

Heads of Academic, Administrative and Service Departments

In addition, Heads of Department are responsible for ensuring:

In some larger departments, it may be necessary administratively for Heads to delegate the authority for implementation of health and safety arrangements to other senior managers in control of individual areas within the department.

Shared Facilities

Where facilities used by departments are shared with other departments, the appropriate Heads must determine between themselves the means by which risk assessments of those facilities are carried out and any remedial action so identified is implemented.

Examples of such facilities are "mixing" areas used for photocopying and other joint departmental activities, machinery jointly funded by one or more departments, and common stairways and corridors, where the procedures for reporting, for example, defects and hazards must be clearly defined.

Academic Staff

Academic staff are responsible for ensuring that an equivalent standard of health and safety is afforded to their students as is afforded to University staff generally (see Section 7 above).

Employees

Whilst the overall responsibility for health and safety rests at the highest management level, all employees at every level have to accept degrees of responsibility for carrying out the policy.

It is the legal duty of all employees whilst at work:

University Health and Safety Office

The Health and Safety Office is part of the Human Resources Division and comprises the Head of Health and Safety, two Safety Officers, one of whom is the University Radiation Protection Officer, and the Occupational Health Advisor. It has been established to co-ordinate the health and safety function across all departments and colleges of the University.

The role of the Head of Health and Safety includes the following:

The University Radiation Protection Officer

The role of the University Radiation Protection Officer includes the following:

Area Safety Officers

Area Safety Officers are appointed by the University Secretary on the recommendation of the appropriate Head of Department in consultation with the Head of health and Safety.

The Area Safety Officer is usually the first point of contact locally in a department on matters of health and safety and is able to provide appropriate information and advice.

The Area Safety Officer will, in addition, liaise with other departments of the University or with the University Safety Officers to effect remedial action where a hazard or unsafe working practice has been notified, although the responsibility for health and safety within the department rests with the Head of Department.

Additional functions of Area Safety Officers are:

Where the Area Safety Officer's department uses rooms or areas in buildings occupied and controlled by other departments, the Area Safety Officer's jurisdiction will extend to those other rooms/areas.

Where the Area Safety Officer's department contains rooms or areas occupied and controlled by other departments, the Area Safety Officer's jurisdiction will not extend to those rooms/areas.

Link to current list of Area Safety Officer appointments

Departmental Radiation Officers

Departmental Radiation Officers are appointed by the University Secretary for those departments which carry out work which is subject to the legislation controlling work with ionising radiations.

The function of the Departmental Radiation Officer is to ensure, so far as is reasonably practicable, that staff and students using ionising radiations do so safely and without risks to health, although, as with the post of Area Safety Officer, the responsibility for health and safety within the department rests with the Head of Department.

The Departmental Radiation Officer will normally oversee the activities of one or more Radiation Protection Supervisors who are similarly appointed by the University Secretary.

The function of the Radiation Protection Supervisors is to ensure compliance with the ionising radiations legislation in individual geographical locations of the department. This involves a knowledge and understanding of the requirements of the regulations and local rules, the command of sufficient respect from persons doing the work as will allow the necessary supervision of radiation protection, and an understanding of the precautions to be taken and the extent to which those precautions will restrict exposures.

The functions of the Departmental Radiation Officer include the following:

A current list of Departmental Radiation Officer appointments is available from the Health and Safety Office.

University Laser Safety Adviser

The University Laser Safety Adviser is appointed by the University Secretary. The University Laser Safety Adviser will in conjunction with the University Health and Safety Office develop, monitor and review laser safety policy.

The role of the University Laser Safety Adviser includes the following:

Biological Safety Officer

A Biological Safety Officer has been appointed, by the University Secretary, in the Faculty of Health and Medicine.

The function of the Biological Safety Officer is to ensure, so far as is reasonably practicable, that staff and students working with biological agents and genetically modified organisms, plants or animals do so safely and without risks to health.

As with the post of Area Safety Officer, the responsibility for health and safety within the department rests with the Head of Department.

The functions of the Biological Safety Officer include the following:

It should be noted that the functions listed above are carried out in collaboration with the Safety Office.

Trade Union Safety Representatives

As a consequence of regulations made under the Health & Safety at Work etc. Act 1974, the recognised Trade Unions in the University have appointed Safety Representatives to represent the interests of their members on health and safety matters. The functions of Safety Representatives include the following:

Heads of Departments must arrange for appropriate facilities and assistance to be given to Safety Representatives to enable them to fulfil their functions.

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