Personal Emergency Evacuation Plans
Lancaster University is committed to promoting access for people who have a disability. This includes consideration of the requirements to enable safe evacuation from buildings in an emergency.
Arrangements developed for the safe evacuation of all people from University premises in the event of a fire emergency must not rely on the intervention of the Fire and Rescue Services to make it work.
Responsibility for Developing a Personal Emergency Evacuation Plan [PEEP]Identification of individuals who may have difficulty in evacuating a building without assistance in an emergency should occur at the earliest possible time.
StaffFor members of staff this should be when they are appointed.
Visiting Staff and PhD Students should also be considered.
In this instance it is the responsibility of the Head of Department to ensure that suitable arrangements are in place for the individual.
A preliminary questionnaire should be completed and the outcomes used as the basis for the development of these arrangements
This can be done in conjunction with the Health and Safety Office and Facilities where necessary.
The arrangements, or Personal Emergency Evacuation Plan, must be maintained jointly by the individual and the Head of Department and the requirement for any adjustments addressed at the earliest opportunity.
StudentsFor students this should form part of the application process.
In this instance it is the responsibility of staff in Student Based Services to undertake an initial assessment based on a questionnaire to determine the likely need for a Personal Emergency Evacuation Plan.
Students who have been identified as requiring a PEEP must be notified to the Health and Safety Office.
The Health and Safety Office will liaise with the relevant College Residence Officer in consultation with the student to develop a workable evacuation plan for their accommodation before they arrive.
Considerations for the evacuation from other areas of the University will be made once the student has a timetable.
Reasonable AdjustmentsLancaster has a number of rooms in its accommodation that have been specially adapted for students with disabilities.
Reasonable adjustments to University buildings and amenities should mainly be planned in advance and incorporated prior to occupation.
If additional adjustments are required to accommodation e.g. automatic door openers this must form part of early discussions between Student Based Services and Facilities.
Specialist EquipmentSpecialist equipment such as evacuation chairs and lifting and moving aids may be required as part of an emergency evacuation.
Where an individual has a PEEP the most appropriate piece of equipment to be used in an evacuation will be determined in advance by a risk assessment and recorded in the PEEP.
There are 5 EVAC Chairs on campus. These must be checked regularly for wear and tear by those who have control of the buildings in which they are located. They must be maintained by trained engineers and a service contract is held by the Health and Safety Office.
Only staff trained in the use of EVAC Chair and/or any other piece of specialist evacuation equipment may use it in an evacuation situation.
Temporary Disablement or Development of ConditionStudents and staff who are temporarily disabled and cannot evacuate a building without assistance for that period of disablement should contact the Safety Office for advice.
Any member of staff or student who may become disabled during their period of employment or course at the University should contact the Safety Office who can advise on suitable measures.
Disabled VisitorsDepartments who arrange visits to the University premises e.g. courses, lectures etc should ensure that they are aware of anyone who may require assistance in the event of an emergency during their visit. If advance notice is given the event organiser should make every effort to organise rooms that require no special equipment or assistance.
Public Events and Unannounced visitsIt is possible that someone with a disability will attend a large public event or visit the university unannounced.
The procedures for responding to emergencies are carried out by Porters and Security Officers and include routinely investigating the possible presence of a disabled person in a refuge.
It is important that all refuges have the necessary signage and instructions that allows visitors who are unfamiliar with the University's emergency procedures to contact University Security to ask for assistance. This should include location and instructions in the use of the communication panel.
Records of PEEPsPersonal Emergency Evacuation Plans will be issued to the person to whom it applies. In addition the following may also hold copies:
- University Security
- College and Residence Officer
- Head of Department
- College Porters
- University Disabilities Officer
- Safety Office