Frequently Asked Questions

Please see below a list of the most frequently asked questions about graduation day. 

 

Venues, dates and times 

When are the Lancaster University ceremonies? 

Where are the ceremonies held?

How long will the ceremony last? 

Registration for your ceremony

How do I register to attend my ceremony?

When is the deadline to register my attendance?

What if I am unable to attend my ceremony?

Can I change ceremony?

Can I defer my ceremony?

How can I receive an invitation to support visa applications for entry into the UK?

Guest tickets

Do I require a ticket

Where do I collect my guest tickets?

Can I request more guest tickets?

Where will my guests be seated?

Is there further information available about guest ticketing?

On the day

What time should I arrive? 

What do I need to do on arrival?

Where do my guests need to go?

Where is the live broadcast of the ceremony for guests who don’t have tickets into the hall?

How do I inform you about special access requirements?

Where do I collect my certificate? 

How are graduands announced in the ceremony?

Travel and accommodation

Where can we park on the day?

What are the best arrangements for disabled/ wheelchair access?

How do I get around campus on the day?

Where can i stay on campus?

Robe hire

How do I order my robe?

How do I collect my robe?

What is the correct academic dress?

I’ve forgotten to order my robe in advance?

Photography and DVD services 

Is there information about the photography services on the day?

Where do get my photo taken on the day?

Can I order my photos in advance?

How can I contact the Print & Photography Service?

Can I order a DVD of my ceremony?

Venues, dates and times

When are the Lancaster University ceremonies? 

The next graduation ceremonies will take place between 15-18 July 2014. Full timetable details can be found on the graduation timetable page.

Where are the ceremonies held?

All graduation ceremonies will take place in the Great Hall on the Lancaster University campus.

How long will the ceremony last?

A ceremony normally lasts between 1 hour and 1 hour 15 minutes.

Registration for your ceremony

How do I register to attend my ceremony?

In mid March all eligible students will receive an email from the Ceremonies Team asking them to register online to attend their ceremony. 

When is the deadline to register my attendance?

Students attending the July 2014 ceremonies must register both their attendance and their request for guest tickets online by mid April in order to be guaranteed two guest tickets. 

What if I am unable to attend my ceremony?

Please register online as "Not attending". Students who cannot be present in the ceremony graduate "in absentia". Certificates which are not collected on graduation day are posted to home addresses by the Student Registry in August.  

Can I change ceremony?

It is now too late to make any changes to the ceremony which you will be graduating in. All undergraduate students will graduate by college and according to the time allocated to them on the ceremony timetable.

Can I defer my ceremony?

Students do have the option to defer their ceremony until the following July. Email ceremonies@lancaster.ac.uk and we will arrange this for you.

How can I receive an invitation to support visa applications for entry into the UK?

Please order online by selecting Document Ordering from the Student Web Services section on your student portal page. For further advice on visa applications, please contact The Base on 01524 592525.

Guest tickets

Do I require a ticket?

Students who are graduating and taking part in the ceremony do not need a guest ticket.

Where do I collect my guest tickets?

Guest tickets will be sent to colleges to await collection two weeks before the end of term. We will email students to let you know when they are ready to collect. If you have already left campus by this time, please contact your college administrator or ceremonies@lancaster.ac.uk to arrange an alternative collection. 

Can I request more guest tickets?

Two guest tickets is our standard allocation across all our ceremonies and only rarely do we have capacity to issue any extras. We do though take the following steps to distribute extra guest tickets should space become available:

  • At the point of registration each graduating student is entitled to request up to two extra tickets. This is in addition to their two guaranteed guest tickets.
  • When an application is made for extra tickets by a graduating student, the system automatically logs this and allocates the request to a waiting list. 
  •  If extra tickets become available in a specific ceremony, the Ceremonies Team will allocate these extra tickets strictly in the order specified by the waiting list.

Where will my guests be seated?

Each guest ticket will be for a numbered seat in the Great Hall for the specific ceremony that has been requested.

Is there further information available about guest ticketing?

Yes, please see our guest ticket information and policy page here.

On the day

What time should I arrive? 

You should aim to arrive on campus two hours before your ceremony starts.

What do I need to do on arrival?

Once you have arrived on site, you need to collect your robe from the LICA building.

Our official photographers, Folio Photography will be available to take studio photography in the LICA building on the day of your graduation.

One hour before your ceremony and as instructed in previous communication with you, you will need to go to your lining up venue which will be either the Minor Hall or Nuffield Theatre. Here, staff will line up all graduates in processional order, ready to enter the Great Hall. During this time, your guests will be shown to their seats in the Great Hall.

Twenty minutes before your ceremony starts, your procession will enter the hall followed by the academic platform procession. The doors will then close and the ceremony will begin.

Where do my guests need to go?

Guests who have tickets into the Great Hall will be ushered to their seats one hour before the start of the ceremony. 

Where is the live broadcast of the ceremony for guests who don’t have tickets into the hall?

The live broadcast will take place in the Faraday Lecture Theatres which are just a couple of minutes’ walk from the Great Hall. No tickets are required for the live broadcast and guests will be seated on a first come first serve basis. This is a staffed and fully accessible venue, with degree day programmes available on request. 

How do I inform you about special access requirements?

If either you or your guests have any specific access requirements, please inform the Ceremonies Team in advance of your graduation on ceremonies@lancaster.ac.uk so that we can advise on how best we can assist you.

Where do I collect my certificate? 

Certificates are not presented as part of your ceremony.  You will be able to collect your certificate from Student Registry staff based in the Confucius Institute, on the ground floor of the Roundhouse on graduation day.

How are graduands announced in the ceremony?

Students are presented by name and type of degree only.  We do not announce the class of degree attained, nor is it printed in the degree day programme.

Travel and Accommodation

Where can we park on the day?

No parking charges apply on Graduation Day so you can park in any marked space on campus. Please ignore the staff/student permit signs as these do not apply on graduation day.  Parking Marshals will be on hand to offer information and directions.

What are the best arrangements for disabled/ wheelchair access?

The nearest disabled parking spaces to the Great Hall are John Creed Ave, Bowland Ave and LICA. If you park in a Blue Badge disabled parking space, you must display a valid blue badge. If these spaces are full, you may wish to drop off guests close to the Hall and park elsewhere.

How do I get around campus on the day?

The campus is easily accessible by foot and a map of the campus can be viewed here. There will also be 3 minibuses circling the campus on graduation day so there shouldn’t be too long a wait in between each bus. The buses are free of charge and the mini bus stops are shown on the graduation day map. 

Where can i stay on campus?

Rooms on campus are available to book if you require overnight accommodation during graduation week. Contact the Conference office to book rooms or to enquire for more information. Use the promotional code promotional code GRAD2014 for discounted rates. 

Robe hire

How do I order my robe?

Hire your robes online from our official robemakers,  J Wippell & Co Ltd.  

How do I collect my robe?

Wippells will bring your robes to campus on the day of your graduation ceremony.  You will collect them from the LICA building where the Wippells team will help you put your robes on. You will then return your robe and hat to the same place at the end of the day, after your ceremony.

What is the correct academic dress?

Please see our Academic Dress Pages here for more information.

I’ve forgotten to order my robe in advance?

If you have not booked your robe in advance, please go to the LICA building as soon as you arrive on campus and speak to the staff from Wippells. You will need around £40 in cash to pay to hire robes on the day.

Photography and DVD services

Is there information about the photography services on the day?

Lancaster University's Print & Photography are the official University photographers and will have their sales and studio area conveniently located adjacent to the Robing area in LICA.  Please see the Print & Photography website for more information. I

Where do get my photo taken on the day?

Studio photography will take place in the LICA building on the day of your graduation. The college group photos will be taken on Lancaster Square to the rear of the Great Hall.

Can I order my photos in advance?

Orders can't be taken in advance of your ceremony but all their products may be ordered on the day at their sales area.

How can I contact the Print & Photography Service?

f you require further information, please contact the Print & Photography unit on photography@lancaster.ac.uk or on +44 (0)1524 592811. 

Can I order a DVD of my ceremony?

Yes, this can be ordered from our official filming company, First Sight Media, www.iamagraduate.com.  They will be based in the LICA building to take your order on the day.