Deposit

Depositing your Thesis - for students registered during and after October 2011

Before depositing your thesis you should ensure that you do the following:

  • Ensure that you have made best efforts to seek permission to include any third party copyright material in the electronic version of your thesis. If you have been unable to gain all necessary permissions, decide if you want to make an edited version publicly available.
  • Discuss with your supervisor whether or not there is a reason for restricting access to your thesis. If you do wish to restrict access to your thesis you will need the signature of your Head of Department on the Thesis Access Declaration form. The restriction will then be approved by the Student Registry on receipt of the form.
  • Complete the Thesis Access Declaration form. This should be sent to the Student Registry (Student Registry, A Floor University House, Bailrigg, Lancaster, LA1 4YW)  when you are ready to deposit the final version of your print copy with the Bindery and deposit your electronic version in EPrints.

Instructions for theses that are to be made available immediately (no embargoes, no copyright restrictions):

  • Electronic theses will be deposited into the Institutional Repository via the Pure Research Information System
  • Research students have access to Pure and can sign in with their network account
  • You should have the final version of your thesis as a single PDF file (see Thesis Format for further information)
  • Ensure that your file is named according to the format yearnamedegree.pdf (eg 2007smithphd.pdf)
  • Use the information in the Pure user guide to add an electronic copy of your thesis to Pure
  • Once your thesis has been uploaded, the Student Registry will be informed by that you have complied with University regulations

Instructions for theses where access is to be restricted, either due to an embargo or due to the inclusion of 3rd party copyright material

If you have been granted an embargo or if your thesis contains third party copyright material you do not have permission to include within the electronic version, access to the full text of the thesis will be restricted. In the case of embargoed or restricted theses, the access restriction will be dependent on the length of time for which restriction has been granted (up to a maximum of 5 years).

Embargoed theses

  • The instructions for deposit are as above. You will need to include details of the length of restriction, eg restricted until 2015, on the PURE system
  • The Repository staff will verify the embargo details with the Student Registry before restricting access to the thesis. Please make sure you have returned the Thesis Access Declaration Form to the Student Registry containing the required authorisation for the restriction.
  • Once your thesis has been uploaded and validated, the Registry will be informed.

Edited versions of theses with third party copyright removed

  • If you have created an edited version of your thesis to remove third party copyright that has not been granted permission for inclusion, then you may also provide a copy of the edited thesis (this will be made available for public access) as well as the unedited copy. Files should be named according to the conventions outlined in the section on Thesis Format. Please note that the print copy you deposit in the University Library will be the unedited version.
  • Once your thesis has been uploaded and validated, the Registry will be informed.

Depositing a thesis - for students registered before October 2011 OR thesis submitted to another university

Before depositing your thesis please:

  • Ensure that you have made best efforts to seek permission to include any third party copyright material in the electronic version of your thesis. If you have been unable to gain all necessary permissions, decide if you want to make an edited version publicly available.
  • Complete the Thesis Deposit form (Other Users) and send it to Annette Lawrence, Thesis Office, The Library, Lancaster University, Bailrigg, Lancaster, LA1 4YH
  • Convert the final version of your thesis to a single PDF file (see Thesis Format for further information)
  • Ensure that your file is named according to the format yearnamedegree.pdf (eg 2007smithphd.pdf)
  • Please contact us at eprints@lancs.ac.uk for details and guidance on sending the electronic version of your thesis for upload.
  • You will still need to provide two print copies of your thesis in accordance with the University regulations in force at the time you registered.

What happens after you have deposited your thesis?

Repository staff will check the information you have provided and add further details.

If you have chosen to make your thesis available immediately with no embargoes it will appear in the Institutional Repository shortly after deposit (assuming there are no problems with the file you have deposited - if there are you will be contacted).

If you have been granted an embargo the full text of your thesis will not appear publicly until after this period has elapsed. However, the details about your thesis, eg author, title etc will be made publicly available at the point of deposit. If access to your thesis has been restricted for copyright reasons it will not appear in the repository at all unless you have also provided an edited version.

Finally, the Registry will be informed that you have completed all the necessary steps in the process.