How do I…

How do I make my research Open Access?

Open Access policies apply to journal articles and, in the case of RCUK, also to conference proceedings. Monographs or book chapters are not included.

There are two main routes to Open AccessGreen (free, via repository deposit) and Gold (pay-to-publish, via publishers):

Green free route: Lancaster University supports the Green (free) method of Open Access as the institutional cultural norm. Under Green open access, researchers deposit their paper (as soon as it has been accepted) in Lancaster University's PURE Research Information System and also a relevant subject repository if desired. The funder will set out the period after the completion of the research during which this must be done.  Provided the publisher agrees, researchers should deposit the Author Accepted Manuscript of an article in the repository.  The publisher may specify an embargo and the Library will add this, where appropriate, when the Pure record is validated.  Please see Where to Self-Archive for more information.

Gold pay-to-publish route: this involves researchers paying the journal publisher a fee (commonly known as an Article Processing Charge). On payment of the APC, the publisher then provides free online access to the article. Examples of publishers offering Open Access publishing are:

Open Access journals may be found in the listing on the Directory of Open Access Journals website.

For advice on which route to take, and how to make research Open Access, consult the general Open Access Publishing Workflow.

Funding for open access charges is available. Please see the Funding page for information. 

There is also specific advice, together with an application form for funding, available for RCUK funded researchers. To check if a journal in which you wish to publish complies with your funder's requirements for open access see the SHERPA/FACT tool.

For more information, please see the Library’s Open Access FAQs.

If you have any further queries please contact

How do I license my research?

Creative Commons provides tools for you to grant copyright permissions to your creative work. A number of different licences are available. Please note that funders may require a particular licence to be used (SHERPA/JULIET lists funder policies for self-archiving). 

Document versions explained

In most cases you won't be permitted to upload the final publisher's version into PURE. Please check the publisher's policy. A detailed analysis of publisher policies for each journal can be found at the SHERPA/RoMEO website.

Usually you will deposit the Author Accepted Manuscript (AAM)/post-print.

Author Accepted Manuscript/Post-print

Many more publishers are willing to allow a post-print version (or accepted version) of the article to be deposited in a repository.

A post-print version of a research paper is the version that has been submitted to the publisher, peer reviewed, and subsequently amended by the author in line with recommendations. The post-print version is usually identical to the version that will appear in the journal but without the publisher’s layout and formatting (over which the publisher retains copyright).

It is therefore essential that researchers retain the post-print version of their paper so that a copy can be deposited in our repository PURE, where this is permitted.

In addition, researchers should consider alternatives to the typical publisher’s agreement which will normally require the researcher to assign all copyright to the publisher. Signing such an agreement severely restricts subsequent use and reuse of the paper by the author.

View an example of a full AAM on our repository.

A detailed analysis of publisher policies for each journal can be found at the SHERPA/RoMEO website.

Publisher’s Version

The publisher’s version of a paper is the version that appears in a journal including the publisher’s in-house formatting, layout and fonts, etc., as well as bibliographic details at the top or bottom of the page. Typically, publishers own copyright of the layout and formatting, and are very reluctant to allow the ‘publisher’s version’ to be deposited in a repository.

View an example of a full publisher's version of an article on our repository.

Date of Acceptance

The date of acceptance is the point at which the publisher notifies the author after all the academic alterations have been made.  This is after the peer review process, but before the copy-editing and typesetting. HEFCE illustrates this well in FAQ 4.     

Remember, you can contact the Library for help and advice with any of the issues above: