Information for Suppliers

Welcome to Lancaster University's Procurement information page for Suppliers. Within this section you should be able to find information with regards to accounts payable and how to access the University's tendering system.

How does the University select suppliers?

The University chooses its suppliers through competitive tendering (or quotations at lower values) when it needs to fulfil a requirement (for goods, services or works). There are no ‘approved lists’, only contracts, framework agreements or similar arrangements.

All major contracting opportunities (contracts valued over £181,302.00 supplies and services and £4.5m works) 1st Jan 2016 as published in OJEU. Lower-value requirements (from £20,000 to £181,302.00 excluding VAT) are typically advertised in the Government's Contracts Finder website.

How to become a supplier to the University

  • Find opportunities in OJEU or Contracts finder, and follow the instructions.
  • Find opportunities (generally over £20,000) in Intend (the University's electronic tendering portal), and follow the instructions (see below).
  • Register on our tendering portal, and choose the best business categories that fit your area of interest. The system will automatically notify you when tender opportunities are published that match your business categories.

Framework agreements

The University uses several framework agreements from organisations such as:

Framework agreements are arrangements that have already undergone a full tender process from which eligible users can either directly purchase or call-off goods, services and the like. . If you are interested in tendering for framework agreements not run by the University you can contact the category managers through the above links.

Terms and conditions of purchase

The University buys on its terms and conditions. The main examples are listed here:

General Conditions of Purchase‌‌

Exceptions will be stated on the University purchase order or contract. Where a consortium agreement is being used the consortium terms will apply.

The University’s policy is not to sign suppliers’ credit agreements. Our terms and conditions already agree to pay invoices 30 days after receiving a correctly presented invoice.

Invoicing the University

To receive payments you need to send your invoices (PDF, MS Word of TIFF Format) to:

Your invoice MUST quote a valid purchase order number. Please see our terms and conditions of purchase for our payment terms. Our weekly BACS run is carried out on a Monday and funds clear in your accounts on Thursday. Remittance advices are sent electronically. Please note there may be disruption to payments around public bank holidays, particularly over the Christmas period when the University closes for several days.

Any further questions?

If you have any questions please contact