•  The Buyers' Guide on our website has a list of the Unversity’s preferred suppliers locally and nationally.
  • Fast track online catalogues (Marketplace) are in place for labs consumables and stationery.
  • If your requirement is under £2,500 go directly to request and order stage.
  • Above £2,500, obtain three quotes.
  • Above £25,000 (where the total expenditure with the supplier will not exceed £50,000) attach three quotes and a signed contract under the University’s terms and conditions which can be found here
  •  Without 3 quotes or an agreed contract on the University’s terms, your requirement may need to be tendered.
  •  Above £50,000 contact the Category Management Team for guidance.
  • Raise a request through the purchasing portal 
  • We process requests within 1.5 working days
  • Same day processing for Marketplace orders placed before 2pm.
  • A purchase order (PO) will be raised in Agresso, routed to the budget approvers and emailed to the supplier once approved
  • Inform procurement that you have received your goods and services via the portal.
  • Goods must be receipted before invoices can be paid.
  • Supplier emails invoice to Accounts Payable quoting the relevant PO. If the invoice is sent to the ordering department or does not contain a valid PO it cannot be paid.
  • Once the PO matches the invoices and goods or services have been receipted then the invoice is passed for payment.
  • Payments are made weekly. Invoices passed for payment on a Monday will be credited to the supplier's account on the following Thursday.
  •  Where the contract is for a one-off purchase the monitoring of supplier performance may be limited to ensuring that the goods or service are delivered on time and to the quality specified. Once the goods are delivered or service completed the recipient should advise Procurement of any issues or matters arising from the Procurement
  •  Where the contract is for provision over a period of time it is important to monitor the supplier’s performance. The nature of contract management will be agreed when the contract is let and will be jointly carried out by Procurement and end users.