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For Undergraduates:

Timeout: Undergraduate Intercalation


Intercalation is a suspension of studies, usually due to mitigating circumstances, which has to be formally approved by the University. Periods of intercalation are usually for a year and students normally return at the start of the term in which they left (unless evidence can support a repeat period of study), and they return on to the same degree scheme.  If you wish to request a change of major for your return, you need to contact your department and complete the necessary forms at:-  http://www.lancs.ac.uk/sbs/registry/undergrads/forms.htm


This page is for general guidance only. As suspending your studies has financial, academic, and personal consequences it is strongly recommended that you seek advice and guidance specific to you and your circumstances before requesting to intercalate. A request form can be found at the bottom of this page. You can seek advice from the following people:

 

Name

Role

Email

Telephone

Jo Malbon

Student Records Officer (Student Adviser)

j.malbon@lancaster.ac.uk

01524 5-92085

 

Kate Deeming

Wellbeing Officer

k.deeming@lancaster.ac.uk

01524 5-93335

 

 

In addition you can seek advice from your Directors of Studies and departmental co-ordinators regarding your current academic standing and possible advantages and disadvantages of intercalating for you and your studies.

 

Medicine (MBchB) Students

If you are studying medicine, it is essential you speak with Lancaster Medical School prior to intercalation.  Please email the School Administrator Julie Pearcy for advice and an intercalation request form.

 

Provisional Intercalation Requests

Provisional intercalation may be granted to students who wish to intercalate the year after their current year of study (i.e. for non-compulsory work experience).  This can be requested in your current year, full approval will be given upon successful completion of your current year.

 

Fees and Funding

General Financial Advice for UK students

If you are a self-funding home student, that is, you pay for your own tuition fees, you will be charged on a pro-rata basis for the weeks you have been in attendance. If you have already paid fees for the academic year and subsequently suspend, any credit will be transferred to the next academic session for when you resume your studies. If a student withdraws after a period of intercalation, the fee will be recalculated in line with the withdrawal guidance.

If you are a UK student receiving financial support from the government (see: www.lancs.ac.uk/sbs/funding/), you will need to contact your funder to discuss how your funding package will be affected, both for the year in which you are asking to suspend and for on your return.

 

Contact details can be found via the links below:


UK/EU

 

www.gov.uk/studentfinance

Scotland

www.saas.gov.uk/

Wales

www.studentfinancewales.co.uk

Northern Ireland

www.studentfinanceni.co.uk

  • Normally, if you are receiving a tuition fee loan, you will be charged a percentage of the annual tuition fee amount depending on the term in which you last attended (Michaelmas 25%, Lent 50% and Summer 100%).  If a student withdraws after a period of intercalation, the fee will be recalculated in line with the withdrawal guidance.
  • Normally, if you are receiving a maintenance loan, you will be entitled to keep any instalments of your loan already received prior to your intercalation approval, but will not receive any further instalments after your intercalation has been formally approved and your funder notified.
  • Normally, if you are a UK student who has received a Maintenance Grant or Special Support Grant you will have to repay any part of the grant which has been paid for weeks in which you are no longer a student.
  • Where a period of intercalation involves a repeat of a period of study for which you have already received financial support from your funder, it is important that you clarify with your funder, whether you will be entitled to the same funding on your return or whether you will have to pay any shortfall yourself. Normally, a student receiving financial funding, will be entitled to that funding for the length of their course, plus a spare year, minus any previous study, plus (if applicable) additional funding should a repeat be required for a compelling personal reason.
  • If you are receiving a Lancaster University Award (LU Bursary or LU Scholarship) or National Scholarship Programme Award please note that this is only payable once for each academic year for which you are entitled to it. For example, if you start your second year in October 2010, receive your LU Scholarship Award in February 2011 and then suspend, returning in January 2012, you will not receive the award again for your second year, but should be entitled to the LU Scholarship Award in your final year (assuming you have met the other criteria). If you suspend your studies prior to receiving an award, as long as you meet the same criteria, this will be paid on your return. For further information, please see FAQs at http://www.lancaster.ac.uk/sbs/funding/uniawardfaqs1314.htm
  • During a period of intercalation a student retains his or her student status. This means that intercalating students cannot normally receive any benefits for which they are not normally eligible.  Student status also means that intercalating students are normally exempt from paying council tax.
  • If you are considering suspending your studies you need to consider how you will support yourself during the period of intercalation. Depending on your circumstances you may be eligible for discretionary support from your funder or for an award from Access to Learning fund.
  •  

    General Financial Advice for EU Students

  • If you are a self-funding EU student, that is, you pay for your own tuition fees, you will be charged on a pro-rata basis for the weeks you have been in attendance. If you have already paid fees for the academic year and subsequently suspend, any credit will be transferred to the next academic session for when you resume your studies. If a student withdraws after a period of intercalation, the fee will be recalculated in line with the withdrawal guidance.
  • If you are an EU student receiving a tuition fee loan from the UK government, you will need to contact the Student Finances European Team (contact details can be found at: www.direct.gov.uk/en/Dl1/Directories/DG_6000071) to discuss how this will be affected both for the year in which you are asking to suspend and for the year in which you; return. You will be charged a percentage of the annual tuition fee amount depending on the term in which you last attended (Michaelmas 25%, Lent 50% and Summer 100%). If a student withdraws after a period of intercalation, the fee will be recalculated in line with the withdrawal guidance.
  •  

    General Financial Advice for International Students

  • Tuition fees will be charged on a pro-rata basis for the weeks you have been in attendance. If you have already paid fees for the academic year and subsequently suspend, any credit will be transferred to the next academic session for when you resume your studies. If a student withdraws after a period of intercalation, the fee will be recalculated in line with the withdrawal guidance.
  •  

    Accommodation

  • If you are living on campus or have made arrangements to live on campus for any period which may be affected by your intercalation, you must speak with your College Residence Officer so that appropriate arrangements (for current and/or future accommodation) can be made.
  • Once a student intercalates, he or she must vacate any campus accommodation within 28 days. The 28 day notice period begins from the date formal approval is given for the intercalation and is payable whether or not you remain in residence.
  • If you are living in a LUSU headlease house or have made arrangements to do so for any period which may be affected by your intercalation, you must speak to the LUSU Housing Office so that appropriate arrangements (for current and/or future accommodation) can be made.
  • If you are renting from a private landlord, you should contact your landlord if you wish to request an early release from your contract.
  •  

    Final Year Students

  • Final year students are not normally permitted to intercalate beyond week 8 of the second term unless difficulties have affected their studies prior to this time and can be evidenced. If after this time you encounter difficulties which make it difficult or impossible to continue with your studies, you may be able to defer your final examinations. For advice on this, please contact Dawn Phazey, Examinations Co-ordinator, Student Registry (telephone: 01524 5-92141, email: d.phazey@lancaster.ac.uk).
  •  

    International Students

  • Please be advised to check your visa conditions; you may need to inform the UK Border Agency of the change in your circumstances. If you have obtained a visa to study at Lancaster University you would not normally be permitted to remain in the UK during your period of intercalation. The university has a legal obligation to report intercalation as a change of circumstance to the UKBA for Tier 4 student visas. If you require further advice on this matter please contact the International Student Adviser based in the Student Registry (telephone: 01524 5-92010).
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    Conditions

    Sometimes specific conditions are attached to your period of intercalation. For example, if you are returning to your studies at the start of the second term, and have an outstanding piece of coursework from the first term, your department will probably set, as a condition of your return from intercalation, submission of the coursework before you resume your studies.

    In addition, the following standard conditions apply to all periods of intercalation:

  • During the period of intercalation you remain a member of the University but your registration is suspended and this affects your standing within the University.
  • International students attending university on a student visa will have no right to remain in the UK during the period of intercalation. Remaining in the UK will be in breach of immigration rules and in turn will lead to our withdrawal of sponsorship and exclusion from university.
  • You cannot normally attend lectures, seminars, workshops or practicals. You should remain in contact with your department(s) but this cannot mean that you have access to significant periods of consultation.
  • It would not normally be possible to continue to receive support from the Counselling and Mental Health Service during a period of intercalation.
  • Your Library borrowing rights and use of University computing facilities will be suspended. If you have an exceptional reason for requesting these to be restored you should approach the SBS Officer responsible for intercalations. Any library books that you currently have should be returned and all outstanding fines paid.
  • The University can exercise its right to exclude a student from the University precincts during the period of intercalation.
  • All tuition fee debts to the University should have been cleared before leaving. If this is not possible the repayment of the debt may be a condition of return and will be strictly enforced. If return from intercalation proves not to be possible the debt will be pursued in the normal way.
  • All coursework set down for completion and submission MUST be submitted by the deadline given. Only in exceptional circumstances will permission be given for an extension. This should be sought from SBS Officer responsible for intercalations in the first instance.
  • Normally the conditions under which intercalation have been granted are not subsequently negotiable. If for any reason you find that you are encountering difficulties in meeting these conditions you should contact the SBS Officer responsible for intercalations immediately.
  • If you do not meet any or all of the conditions set down for your return from intercalation the following regulation will take effect “When the Chair of the Intercalations Committee has clear evidence, after consulting the relevant parties that the conditions specified have not been met, the intercalator will automatically be excluded, subject to his / her statutory right of appeal”.
  • If intercalation is sought due to a student being convicted of a serious criminal offence or because they are serving a custodial sentence, a meeting will be held with the Head of Security, University Secretary, University Dean, the Head of Student Registry and the Chair of Intercalation Committee to decide if the student is permitted to resume their studies. If permitted, further conditions may be set.
  • Intercalation may be enforced in cases where the student is thought to be experiencing mental health difficulties that are leading to behaviour that is disruptive and/or may constitute a risk to other members of the university community. Recommencement of studies may only be permitted when we have received a letter from an appropriate mental health professional, preferably your consultant psychiatrist, outlining what assistance, support and adjustments we will need to make to support your future academic progress.
  • Under normal circumstances it will not be possible to offer refunds on any University car parking permits that may have been purchased.
  • You cannot continue to live in, or take up, campus accommodation.
  • Intercalation is not normally permitted for more than two consecutive years.
  • You must keep the University informed of any change of address, by updating details through Online Student Services.
  • You are required to respond promptly to any and all correspondence from the university.
  • ou are required to contact your academic department(s) before the beginning of the term in which you are resuming your studies, and no later than the first week of that term, requesting details of any changes of syllabus for courses in which you will be examined or for which you must submit coursework. Where changes occur, you must seek advice on any adjusted arrangements to be made for you.
  • Other conditions, specific to you and your circumstances, may be set by the University. These will normally be included in your intercalation approval letter.
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    Resuming Your Studies After A Period Of Intercalation

  • You will be advised in your intercalation approval letter, when to expect correspondence and guidance from the university regarding resuming your studies. You must notify us of any change of address.
  • In this correspondence any conditions set for your intercalation will be listed and you must ensure they are met so your resumption can be confirmed.
  • At this point you will have the option of resuming your studies, withdrawing from the university, or requesting a further period of intercalation (Adviser to sought approval). If a student withdraws after a period of intercalation, the fee will be recalculated in line with the withdrawal guidance.
  • You must complete and return these documents to finalise this process and confirm your intentions.
  • Visa national students must attend the Registry with their current passport and visa when they resume their studies at Lancaster.  Under the current Tier 4 visa immigration rules we are required to keep a copy of these documents.
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    Click here to download an intercalation request form

    Appeals Procedure

     

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