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Science and Technology Staff Development Funding

Departmental Applications

Guidelines for departmental applications ('Departmental' is used here to refer to any group-based activity which may involve a department, faculty, centre or staff group):

  1. Funding is available for group-based activities such as tailor-made training, strategy retreats, development meetings and consultancy.
  2. Applications must be made at least 4 weeks in advance to allow sufficient time for necessary administration. On the occasions where circumstances do not permit this, advice should be sought from the faculty's Personnel Resources Officer.
  3. Funding is not available retrospectively and departments should not commit themselves to any activity for which they have no confirmed funding.
  4. Estimates of funding required should be as accurate as possible. Additional funding will not be available if actual costs exceed the estimates.
  5. Given that funds are limited, departments are asked consider carefully the costs and value for money when selecting venues, consultants, facilitators and other services. Human Resources can provided details of venues in the area, and will also be able to advise about consultants and trainers and may be able to provide facilitation free of charge. You are strongly advised to discuss arrangements at an early stage with the Personnel Resources Officer.
  6. Where a department is considering a series of events, an application should be made for the whole programme, even if estimates have to be very approximate.
  7. Disbursements for activities should be made in the first instance through the department. Reimbursement from the staff development fund will be made for the full amount granted, on submission of a claim accompanied by receipts.

Individual Applications

Guidelines for individual applications:

  1. Funding is available for a range of activities such as courses, developmental meetings, acquisition of training and development and so on. In your application on the attached form you will need to make a case for funding and this should show how the activity contributes to work needs or to career progression. A contribution of up to 50% of the costs of a certificated course and up to 70% of a non-certificated course may be available, within the limits of the staff development funding.
  2. Funding must be applied for at least 4 weeks before the event or activity to allow sufficient time for it to be considered and processed. If you find out very late in the day about an event you feel you should attend, please contact the faculty's Personnel Resources Officer directly to discuss funding. You cannot apply for funding after you have attended a course or other activity.
  3. You must take care to give as accurate and full as possible an estimate of the funding you will need. No additional funding is available if you find that the actual costs exceed those you have estimated.
  4. You may apply for funding for course and examination fees, travel to a college or other training site (at second class public transport rates) or for some expenses related to other forms of development such as mentoring or work shadowing.
  5. Funding from the staff development fund is not available for:
    • Purchase of course books (unless the course in question is conducted through distance learning)
    • Subsistence and accommodation
    • Attendance at professional conferences where this is a normal part of your work
    • Higher degrees which are not directly work-related
    • External courses or activities where a similar provision can be made within the institution
  6. Where a course is to take place over more than one year, estimates for each year of the course should be given. It is accepted that fees for future years may change. Adjustments to the funding can be made where this is the case.
  7. Reimbursement for the full amount granted in each year will be made from the staff development fund on submission of a claim accompanied by evidence of payment, at the end of the activity. Please note this change in procedure from previous years.
  8. It is the intention of the faculty to support and encourage training and development activities initiated by individuals. If you are uncertain about the eligibility of your application please contact the Personnel Resources Officer for help and advice.