Mitigating Circumstances Committee

The programme has instituted a Mitigating Circumstances Committee whose remit is to consider submissions by a trainee relating to events outside their control which may have resulted in them failing to complete a required assessment by a stipulated deadline or to complete assessed work to a lesser standard of academic performance than might reasonably have been expected on the basis of their performance elsewhere during their study. The committee, which meets monthly before each Exam Board, considers any submissions and reaches a judgement on whether the circumstances have been detrimental to a trainee's academic performance. If so, it proposes a remedy for consideration by the Exam Board. The current Chair of the committee is Dr Gill Vince, Director of Studies in the Division of Medicine and other committee members are Anna Daiches, Suzanne Hodge and Bill Sellwood. Approximately two weeks before the MCC meeting date, a request for any documentation is circulated to trainees, with an indication of the assignments being considered at that particular Exam Board. Any queries regarding the administration/scheduling of the committee can be addressed to the Programme Secretary.

Some guidelines for submission of mitigating circumstances

  1. Approximately two weeks before the MCC meeting date, a request for any documentation is circulated to trainees
  2. This documentation will mean a report descriptive of the medical condition or other adverse personal events which are submitted by the trainee for consideration as amounting to mitigating circumstances
  3. Examples of circumstances likely to be considered 'good cause'(where these circumstances have not previously taken into consideration in terms of support for and/or deadline of a particular submission):
    • Significant illness experienced by the trainee
    • Significant illness of an individual for whom the trainee has a caring responsibility
    • Death of a family member
    • Family breakdown
    • Significant unexpected life event
  4. Trainees must provide appropriate evidence to support their mitigating circumstances. This often takes the form of doctor's notes or discharge letters. Where there has been a bereavement appropriate evidence includes order of service booklets from the funeral
  5. Please discuss your mitigating circumstances with your clinical and/or research tutor prior to submission. They can advise on an appropriate submission and what would be considered sufficient supporting evidence
  6. Below is a table which outlines when mitigating circumstances should be submitted for each assignment. For those submitting on the established deadline, please consult the specific assessment submission column and the corresponding mitigating circumstances submission column to see when mitigating circumstances will be considered for that assignment. For trainees with extensions and/or on a bespoke pathway consult the generic deadline column and the corresponding mitigating circumstances submission column to see when mitigating circumstances will be considered for that submission
Generic deadline Specific assessment submission Mitigating Circumstances to be considered Provisional marks released Exam Board ratification
8th September 2017 DACS-PP assessment October 2017 November 2017 26th April 2018
13th October 2017 DACS-PP clinical recording November 2017 December 2017 26th April 2018
10th November 2017 December 2017 January 2018 26th April 2018
8th December 2017 SLR January 2018 February 2018 26th April 2018
12th January 2018 February 2018 March 2018 26th April 2018
9th February 2018 PIA, SRP March 2018 April 2018 26th April 2018
9th March 2018 April 2018 May 2018 19th July 2018
13th April 2018 May 2018 June 2018 19th July 2018
11th May 2018 DACS-PP Assessment June 2018 July 2018 19th July 2018
8th June 2018 July 2018 August 2018 October 2018
13th July 2018 no meeting September 2018 October 2018
10th August 2018 September 2018 October 2018 October 2018