Mitigating Circumstances Committee

The remit of the programme's Mitigating Circumstances Committee is to consider submissions by a trainee relating to events outside their control which may have resulted in them failing to complete assessed work to a standard of academic performance than might reasonably have been expected on the basis of their performance elsewhere during their study. The committee, which meets monthly before each Exam Board, considers any submissions and reaches a judgement on whether the circumstances have been detrimental to a trainee's academic performance. If so, it proposes a remedy for consideration by the Exam Board. The current Chair of the committee is Dr Gill Vince, Director of Studies in the Division of Medicine and other committee members are Anna Daiches (clinical director), Jo Armitage (chair of the pastoral development and implementation group), Ian Smith (deputy chair of the exam board) and Jen Whitfield (programme assistant – academic). Approximately two weeks before the MCC meeting date, a request for any documentation is circulated to trainees, with an indication of the assignments being considered at that particular Exam Board. Any queries regarding the administration/scheduling of the committee can be addressed to the Programme Secretary.

Some guidelines for submission of mitigating circumstances

  1. Approximately two weeks before the MCC meeting date, a request for any documentation is circulated to trainees
  2. This documentation will mean a report descriptive of the medical condition or other adverse personal events which are submitted by the trainee for consideration as amounting to mitigating circumstances
  3. Examples of circumstances likely to be considered 'good cause'(where these circumstances have not previously taken into consideration in terms of support for and/or deadline of a particular submission):
    • Significant illness experienced by the trainee
    • Significant illness of an individual for whom the trainee has a caring responsibility
    • Death of a family member
    • Family breakdown
    • Significant unexpected life event
  4. Trainees must provide appropriate evidence to support their mitigating circumstances. This often takes the form of doctor's notes or discharge letters. Where there has been a bereavement appropriate evidence includes order of service booklets from the funeral
  5. Please discuss your mitigating circumstances with your clinical and/or research tutor prior to submission. They can advise on an appropriate submission and what would be considered sufficient supporting evidence
  6. Below is a table which outlines when mitigating circumstances should be submitted for each assignment. For those submitting on the established deadline, please consult the specific assessment submission column and the corresponding mitigating circumstances submission column to see when mitigating circumstances will be considered for that assignment. For trainees with extensions and/or on a bespoke pathway consult the generic deadline column and the corresponding mitigating circumstances submission column to see when mitigating circumstances will be considered for that submission. Please note that the date for the release of provisional marks is an estimate and there can be delays due to circumstances beyond the programme's control.
Generic deadline Specific assessment submission Mitigating Circumstances to be considered Provisional marks released
14th September 2018 DACS-PP assessment October 2018 November 2018
12th October 2018 DACS-PP clinical recording November 2018 December 2018
9th November 2018 December 2018 January 2019
14th December 2018 SLR January 2019 February 2019
11th January 2019 February 2019 March 2019
8th February 2019 PIA, SRP March 2019 April 2019
8th March 2018 April 2019 May 2019
12th April 2019 May 2019 June 2019
10th May 2019 DACS-PP Assessment June 2019 July 2019
14th June 2019 July 2019 August 2019
12th July 2019 no meeting September 2019
9th August 2019 September 2019 October 2019