Visas and immigration
Everything you need to know about applying for a student visa, plus your responsibilities as a visa holder. Check our News and Updates page for recent changes to UKV&I rulings and Tier 4 visa information.
Before you apply
Do I need a visa?
You can check whether you need a visa to study by answering a few simple questions on this UK Government website.
Do I need an Academic Technology Approval Scheme (ATAS) certificate?
If you are a national of a country outside of the EEA or Switzerland you may be required by the UK Government to apply for ATAS clearance. The ATAS Scheme does not apply to all subject areas.
To find out if you will need ATAS clearance, please refer to the Academic Technology Approval Scheme website. If you are made an offer for postgraduate study we will email you separately regarding ATAS, but it is your responsibility to check whether clearance is required and make the necessary application. You may need further information from us for some parts of your ATAS application, we are happy to help with this where we can and answer any questions that you might have. For this further information please contact your faculty admissions team according to your chosen programme.
Please note that the ATAS certificate validation is only for six months once you receive it therefore an application must be made within this timeframe.
What kind of visa do I need?
Tier 4 Visa
If your course is due to last more than six months, then you will need to apply for a Tier 4 visa. You can find more information about the Tier 4 visa on the gov.uk website, or you can have a look at the guidance Lancaster University offers.
Short Term Study Visa
The circumstances that would apply if you need to have a Short Term Study Visa are:
- Your course must be less than six months (or less than 11 months if English language)
- You must leave the UK when the visa expires
- You cannot apply for another visa from inside the UK
- You cannot do any work while in the UK, paid or unpaid.
If you are unsure about which visa you should apply for you can contact the Visa and Immigration team.
What is the NHS charge?
As part of your immigration/Tier 4 visa application you may be required to pay towards the cost of Health Services. You can find out if you are required to pay this charge and how to make a payment at the government NHS charges page
From April 2015, an immigration health charge (referred to in this guidance as the health surcharge) will be payable by non-EEA nationals who apply for a visa to enter or remain in the UK for more than six months. People with indefinite leave to remain in the UK and those not subject to immigration control (eg diplomats posted to the UK) are not liable to pay the surcharge, but may be ordinarily resident and entitled to free NHS healthcare on that basis (see Chapter 3 for information about ordinary residence).
Payment of the health surcharge entitles the payer to NHS-funded healthcare on the same basis as someone who is ordinarily resident. They are entitled to free NHS services, including NHS hospital care, except for services for which a UK ordinary resident must also pay, such as dentistry and prescriptions in England.
Payment of the health surcharge is mandatory when making an immigration application, subject to exemptions for certain categories of people and the discretion of the Home Secretary to reduce, waive or refund all or part of a surcharge payment. Most of these groups also receive NHS-funded healthcare on the same basis as an ordinarily resident person.
The exemptions to paying the health surcharge are as follows:
(i) persons who apply for entry clearance where the leave to enter is for six months or less; (ii) persons who apply for entry clearance under the Immigration Rules as visitors; (iii) those who apply for entry clearance or leave to remain under the Immigration Rules as a Tier 2 intra-company migrant transfer and their dependants; (iv) a child who applies for leave to remain and is looked after by a Local Authority (or a Local Authority or Authority in other devolved administrations); (v) a person, and their dependants, who makes an application for leave to remain.
You can find the full information regarding the NHS surcharges
How do I apply for a Short Term Study?
This can be a useful alternative to a Tier 4 (General) student visa. The Short Term Study visa is designed for those:
- Studying on a short course/term for six months or less
- Studying up to 11 months on an English Language course
- Required to come and do short periods of research/summer schools as part of an distance learning programme or come back for resits
If you are a visa national, you can check by looking at the list on the following website, you should apply for your Student Visitor Visa from your home country via the online application. If you are not a visa national, you can apply for a Student Visitor Visa from your home country or when you arrive at the UK Port of Entry.
Should you apply upon arrival please ensure you have all the documents required with you (in your hand luggage) at the time of arrival. One of the documents required is proof of the course you are studying, usually a letter of acceptance will suffice on letter headed paper stating the title of the course, duration and cost (including accommodation). You can find more information about the documents needed at the gov.uk link below.
For enquiries about the letter of acceptance you should contact the admissions team who have dealt with your entry.
If you apply on arrival, we strongly advise that you DO NOT enter the UK through Ireland as there is no immigration control between Ireland and the UK. You would only be able to get a Standard Visitor Visa and this is only valid for three months. As a result, you wouldn't be able to register at Lancaster. The only way for you to apply for the Short Term Study Visa if you enter via this route is to leave the UK and re-enter through a main port.
For more information check the gov.uk website
Please note this is not a route for academic visitors, you will require a Standard Visitor Visa which you can find more information about here
How do I apply for a Tier 4 visa?
The online application form is available at the UK Government website. You should only apply once you have received your Certificate of Acceptance of Studies (CAS).
If you applying for a visa from outside the UK, please consult the following document: Tier 4 application outside the UK.
If you are applying for an extension to your Tier 4 visa for studies at Lancaster University from inside the UK, please contact us for information at: firstname.lastname@example.org . We also recommend that you read the current UKVI Policy Guidance at the Home Office webpage here: https://www.gov.uk/tier-4-general-visa/extend-your-visa
What is a CAS number and how do I get one?
When you have met the conditions of your offer and accepted your unconditional offer (on PG portal or via UCAS), the University will automatically supply you with a Confirmation of Acceptance to Study (CAS). This will be sent to you via email no sooner than 5 months before the start of your course of studies.
You may apply for your Tier 4 visa no earlier than 3 months before your intended travel to the UK. If you do submit an application more than 3 months before the start date of your course your visa will be refused.
The CAS statement will show the unique CAS number that you need to enter on to your visa application, and other information about you that we have passed to UK Visas & Immigration (UKVI) such as your passport number, details of your course, previous studies/progression and the documents that we checked when we offered you a place and the amount of fees you have paid.
It is your responsibility to check that the information on your CAS is correct and complete and you must inform us as soon as possible if there are any amendments required.
For more information, please take a look at this CAS FAQ.
You can also email us at:
email@example.com for queries about your immigration
firstname.lastname@example.org for queries about your CAS (Certificate of Acceptance of Studies)
What if there is incorrect information on my CAS?
Please check all the details on the CAS carefully as soon as you receive it. Incorrect information on the CAS could lead to a refusal, it is your responsibility to let the University know if there are any errors before you submit your application for your visa.
If there are any corrections required, you can email us at email@example.com
If you let us know about corrections you'd like to make before you apply for your visa, we can advise the UKVI Home Office via a sponsor note. when we create a CAS we upload all the information to the Home Office's database system and they provide the CAS number for us. Should information need to be changed on the CAS the university can go back into the information and add in a sponsor note. This is then saved against the CAS information on the Home Office database.
You will not to be issued with a new CAS, we will however send you the updated version of the CAS with the added sponsor note in.
When should I apply for my visa?
We advise that you to make your visa application three months before you intend to travel to the UK. This will allow enough time for the application process. This is particularly important if you are intending to study on a degree course that requires an ATAS certificate.
What if my application is refused?
If your visa application is refused, you must send us a copy of the refusal notice by emailing firstname.lastname@example.org as soon as possible after receiving the notice. You will need a new CAS from the University in order to make another application; you cannot use the same CAS again.
Before we look at issuing you with a new CAS you may need to provide us with further evidence, for example:
Refused for financial reasons - You will need to provide a new bank statement to email@example.com showing that you have held the correct amount of money for a period of 28 consecutive days. This must be a new bank statement; it cannot be any that have been used in a previous application.
Refused for not providing documents - You will need to show the University that you have the required document by sending a scan to firstname.lastname@example.org
Please note that should you have been refused based upon credibility the University will not be able to issue you with a new CAS.
Once we have all the required evidence we can then consider issuing you another CAS to make a new application. Should the information provided not meet the UKVI requirements we reserve the right to ask for further evidence before a CAS can be issued. We also reserve the right not to issue the CAS if you do not meet the requirements.
If you believe the Home Office are incorrect in their decision to refuse your visa you may be able to submit an administrative review. For further information on this please use the following link:
Will I need to have a credibility interview?
As part of the visa application process, you may have to take a short 'credibility interview'. This is either done via video link (Skype) or in person. The Home Office staff will ask you some questions to determine that:
- You genuinely plan to attend the course of study for which you are applying for a visa
- Your proficiency in English language is acceptable.
The questions will not be difficult, so there is nothing to worry about. For example, you may be asked why you have chosen a particular course, or how you intend to pay your fees and support yourself. You will be required to answer the questions in English.
Can I bring my family with me?
You can have dependants (family members) with you in the UK if:
- Your nationality is within the EU, EEA or Switzerland, and your dependants are also from one of these countries. Please also note that if you are from EU, EEA or Switzerland but your dependants are from a country that requires a visa, they can apply for a Family Permit
- You are government-sponsored and your course is longer than six months OR
- You are doing a postgraduate level course (National Qualifications Framework (NQF) Level 7 (Masters) or higher) of 12 months or longer at a publicly-funded Higher Education Institution or a 'UK recognised body' (see 'Definitions') OR
- Your current or most recent immigration permission was as a Tier 4 (General) student or a pre-Tier 4 student on a course longer than six months AND all four bullet points below apply:
- your permission is current or expired no more than three months before this immigration application AND
- your new immigration application is for a course that is longer than six months AND
- your dependant already has Tier 4 dependant or 'student' dependant immigration permission (or it is the most recent immigration permission that they had, and it expired no more than three months before this application) AND
- you apply for immigration permission at the same time as your dependant
You must already have your Tier 4 (General) immigration permission, or you must be applying for it in the same country where your dependant is making their application, at the same time as them.
A dependant is classed as a spouse, civil partner, different or same sex partner, a child who is either under 18 years of age, or over 18 and already in the UK as a PBS Dependant. A dependant must be 'dependent' on the main PBS Migrant.
The length of the visa issued to a dependent will be the same length as that of the main Tier 4 visa holder.
Do I need health screening?
Depending on your nationality, you may need to get a certificate to show that you are free from infectious tuberculosis (TB). Find out if this applies to you and how to get a certificate
Do I need to get any vaccinations?
You are recommended to ensure that all your usual routine vaccinations are up to date before you leave home, in particular Measles, Mumps and Rubella and Meningitis C. If possible, please bring your vaccination record with you to Lancaster.
Nationals of certain countries are required to obtain a certificate confirming that they are free from infectious Tuberculosis (TB) before applying for a visa. If you have been in the UK and are returning home to do a new visa application please note that you would not need to get another TB certificate unless you spend more than six months in a country on the list provided by the Home Office.
Once you have your visa
Do I need to bring any documents with me to registration?
Tier 4 (General) Student Visa Holders
You will need to bring the following documents with you:
- CAS Document
- BRP Card (or BRP Card Letter if you have not yet collected your BRP card)
- Any documents that have been used to obtain your offer as stated on your CAS (including your English Language Certificates)
- ATAS Certificate if required
All of these documents must be original versions. If you do not bring originals then we may refuse your registration until a time that you can provide them. Please note that there is a final day for registration which will be stated on your CAS, if you do not provide documents by this date you run the risk of not being allowed on to the course.
Your CAS can be in the form of an email as we use this for reference only during registration time.
Short Term Study Visa Holders
You will need to bring with you:
- Visa Stamp in Passport
Any other Visa holder should bring along your passport and current visa.
Please note if you are moving to a new course at Lancaster or are transferring to your next programme of study with us you do need a new visa for this programme. If you do not already have your visa you must submit your visa application with the university and not on your own. If you have submitted on your own we will need to wait until your visa has been issued before you can registered on the course, in some cases this may go past the last date for registration.
If you have submitted by yourself and are unsure of what to do then please contact us on 1524 594 214 or email at email@example.com
Please note that if you do not arrive by the latest date of enrolment, as issued to you on your CAS, the University will refuse you entry on to the course and report you to the Home Office who will in turn curtail (cancel) your visa. It is therefore imperative if you are going to arrive after this date you contact us immediately before you travel, you will then be advised if you will be allowed to arrive late.
What are my responsibilities after my visa has been approved?
Your are fully responsible for your Tier 4 Student Visa. The Home Office require you to follow the rules and regulations as outlined in the Tier 4 Policy Guidance (see link below). Should you not follow the guidelines you may be reported to the Home Office by the University resulting in your visa being curtailed and you having to return to your home country.
Lancaster University is here to help you and guide in what the regulations are and where you can find the information about them. We except you as a student to adhere to the following regulations:
- Provide the University with the originals of your passport and valid visa at registration and to maintain a valid visa throughout the course of your studies.
- Keep your UK contact details up to date.
- Re-enrol for your course on time each academic year if applicable.
- Study FULL TIME whilst you are in the UK (ensuring that you meet the progression and attendance requirements of your course with no significant gaps or absences).
- Follow University processes if you wish to defer or suspend your studies or withdraw from your course.
- Please contact the Lancaster University Visa and Immigration team for advice on how such changes would affect your current immigration status).
- Ensure that you abide by the terms and conditions (including the rules regarding working during your studies) as laid down in the immigration rules for your particular visa.
- Ensure that you continue to retain a valid visa by extending or applying for a new visa before your current visa expires; and that you present your new visa to the University so that a copy can be taken.
- Report any change in circumstances (including change of address/name etc) to https://www.gov.uk/change-circumstances-visa-brp
- Inform us immediately if you think you have breached the terms of your visa.
- You can view the full Policy Guidance for tier 4 visas.
This list is not exhaustive and you should view the full Policy Guidance for Tier 4 visas
If you do not understand anything please contact the LU Visa and Immigration Team
What are Lancaster University’s responsibilities?
Lancaster University has been issued with Tier 4 Sponsor Licence. This sponsor licence allows us to have international students study with us but the Home Office expect us to adhere to their rules and regulations, should we not adhere to the regulations the licence can be removed at any time.
It is our responsibility to ensure that all students are aware of the regulations and are keeping in line with the guidance. If a student does breach the terms and conditions of the visa the University are required by the Home Office to report this breach to them. This can result in the student's visa being curtailed and having to leave the UK.
As a University we must:
- Ensure that you have the correct visa to study at Lancaster University on your chosen course.
- Not allow you to enrol if you do not have the correct documentation to study here.
- Keep copies of your visa documentation and passport (including when you extend your visa).Keep up to date contact details for you.
- Report to the UKVI if you do not enrol on your course.
- Monitor your attendance and progression and report to the UKVI if you do not attend or progress from one part of your course to the next.
- Notify the UKVI of any changes to your status. For example if you suspend your studies or withdraw from your course, if you change course, or finish your course earlier than expected.
- Report to the UKVI if we have reason to believe that you have contravened the terms and conditions of your visa.
- We reserve the right to decline to issue a CAS if we suspect that you will be unable to make a valid visa application, in accordance with the immigration rules.
What happens if I withdraw from my course?
Should you decide to withdraw from your programme of studies, the University will report this to the UK Visa and Immigration Office (UKVI), Home Office. They will curtail (cancel) your current visa and you will be sent a curtailment notice.
They can send these curtailment notices either by email or by letter. You must ensure at all times that your contact details are correct with the Home Office, please contact them if you have changed them. The curtailment notice will tell you the new end date of your visa and how long you have to leave the UK by.
The standard time that you given is 60 days from the date they issue the curtailment, please do not rely on this always check your curtailment notice. Being an overstayer in the UK can affect your chances at getting another visa and sometimes result in a ban from the UK if you overstay by more than 90 days.
Similarly if you fail to register on your course by the latest enrolment date issued on your CAS you will be reported to the Home Office.
What if I suspend my studies?
If you suspend your studies (known as intercalation), we are required to inform the UK Visas and Immigration Office (UKVI) under the Tier 4 rules. This means that your visa will be cancelled and you will be required to leave the UK as soon as possible. You should provide us with evidence that you have left the UK by emailing firstname.lastname@example.org.
If you then meet the criteria for returning to your studies you must ask us for a new CAS and apply for a new visa. You must not attempt to re-enter the UK on your cancelled visa.
What if I need to return to Lancaster University to resit exams?
If you are required to be an external student for exam resits you may be required to leave the UK and we will inform the UK Visas and Immigration Office (UKVI). This means that your visa will be cancelled and you will be required to leave the UK. If you then meet the criteria for returning to your studies you must ask us for a new CAS and you must apply for a new visa.
How can I register as a student?
The main registration sessions take place at the start of each academic year in October and you can find details of when and where to register in our Welcome pages
Non-standard registration sessions
In addition to the main registration sessions at the start of each academic year, there are sessions available for students who are starting their studies at non-standard times of the year (for example, PhD students). These usually take place in the Base, the main student enquiry area, located in University House at the following times:
Tuesday and Thursday during term time between 2pm and 3pm.
Provisionally registered students
For students who have been provisionally registered and are required to provide further documents to complete their registration process, there will be sessions available at the Base at the following times:
Tuesday and Thursday during term time between 3pm and 4pm.
Extend your visa
Changing courses and why I may need to extend my visa
For most students, the visa granted to you should cover the full period of your course. However, you may need to extend your visa if, for instance, you change your course of studies.
There have been some recent Home Office changes that mean that if you need to extend your visa then you must do so from your home country. The recent rule change on 6th April 2016 states that you can only change course at the same institution without making a new Tier 4 Visa application if:
- You have not completed the course for which your CAS was assigned
- The course is taught by a UK recognised body or HEI that has Tier 4 sponsor status
- The course is at degree level or above
- The new course isn't at a lower level than the previous course for which your were granted leave
- You will be able to complete the new course within your current period of leave.
If you have previously been granted Tier 4 (General) or Student leave your sponsor must confirm that:
- The new course is related to the previous course for which you were granted leave (that is, it is connected to your previous course, part of the same subject group or involves deeper specialisation) or
- Your previous course and new course in combination support your genuine career aspirations.
There are various categories of changing course:
Changing course where the level remains the same and you can complete within the time frame of your current visa
Where this is the case your department should report this on the system and it will be picked up by the Visa and Immigration team. We will report this change of circumstances to the Home Office but you will not need to apply for a new visa.
Changing course where the you will complete within a shorter time frame but the level will be lower (i.e. going from integrated Masters course to an undergraduate degree)
This change will be made near the end of your third year which therefore means the Visa and Immigration team will report this to the Home Office as an early completion. The Home Office will then curtail your visa and you will have to leave the UK by the new end date of your visa. Should, for any reason, you need to change the course any earlier than the end of the third year you will be required to get a new visa for the course. This new visa must be applied for from outside the UK. Applying from your home country means that you will not be subject to the academic progression rules.
Changing course to include extra time at the same level, for example, a placement year/year in industry
If you have decided to change your course from a three-year programme to a four-year programme to include, for example a year in industry, the Home Office will see that you have changed your course. As you have not completed the programme for which your current Tier 4 leave was granted and you cannot complete within the time frame of this current visa, you will be required to extend your visa. You must apply for this new visa from outside of the UK in your home country.
If you have applied for your current visa before 6th April 2016 you will be able to apply for this visa from any time before your current visa expires. As a University we encourage you to do this sooner rather than later as the rules are constantly changing.
If you have applied for your current visa after 6th April 2016 you will need to return home to get your visa before you are permitted to change your course. We would expect you to do this in the Summer Vacation time.
Extensions for Masters programmes
Due to the recent rule changes, should you require more time on your Masters programme but your current visa does not cover the extension you will need to return home in order to get your visa extension. This must be done from outside the UK because you have not yet completed your current programme within the time frame of the current visa and are not progressing up to the next level. This circumstance will also apply to students who are moving on from postgraduate diplomas to the full Masters programmes.
Having completed the current programme for which your Tier 4 leave was granted and are now moving on to a higher level programme
If you have successfully completed the programme of study for which your current Tier 4 leave was granted and you are now moving on to a different programme at a higher level the Home Office will allow you to apply for your new visa from inside the UK, as long as there are no more than 28 days between the end date of your current Tier 4 visa and the start date of your next programme. If you do have more than 28 days you will have to return back to your home country to make the application.
How to get in touch
In all instances we would encourage you to email the Visa and Immigration team for further clarification on your situation. The team is here to help and advise you through your visa application process and can support you by email and telephone conversations during your time at home applying for your new visa. Please note that if you do apply from within the UK under any of these circumstances then you will be refused your application based on lack of academic progression. Please use the contact details below to get in touch:
Visa Application and Rule Explanations: email@example.com
CAS Requests: firstname.lastname@example.org
For any queries related to the above information: 01524 594 214
How can I extend a Tier 4 visa?
Lancaster University Visa and Immigration Team are here to help and support you throughout the process of applying for your new visa, whether that is from the UK or from your home country.
Applying from Inside the UK
For those students who are applying from within the UK you can book an appointment for us to help you submit your application. For general advice you can attend a drop in session or if you wish to have us help with the submission you should book a full appointment through the Base. For contact details and booking of appointments please click here.
Applying from Outside the UK
If you have returned home to apply for your new visa or to extend your current visa the Visa and Immigration Team are on hand via email and telephone to support you. Should you be struggling with the application, don't understand a question or don't know which documents to provide you can contact us on:
We advise you to start preparing your supporting documents at least three months before your visa expiry date.
Home Office changes and updates
UK Visa and Immigration Changes from 6th April 2015
Making Changes to your Programme of Study (including upgrading, year in industry, integrated masters programmes)
The rules have significantly changed with regards changing courses within the UK, for more information on how this affects you please see the heading section Extend Your Visa
The study condition for Tier 4 (General) students is being tightened so that if you apply for a Tier 4 (General) visa on or after 6 April 2016 you can only change course at the same institution if:
- you haven’t completed the course for which your CAS was assigned
- the course is taught by a UK recognised body or HEI that has Tier 4 sponsor status
- the course is at degree level or above the new course isn’t at a lower level than the previous course for which you were granted leave
- you will be able to complete the new course within your current period of leave
- if you have previously been granted Tier 4 (General) or Student leave your sponsor must confirm that:
1. the course is related to the previous course for which you were granted leave (that is, it is connected to your previous course, part of the same subject group or involves deeper specialisation) or
2. your previous course and the new course in combination support the your genuine career aspirations
Switching Categories Within the UK
Who can switch into the Tier 4 category has been updated. You can apply from within the UK if your previous Tier 4 sponsor was an HEI, HEI Overseas, an embedded college, however if your leave was granted by a Further Education College (FE) you will have to make your new visa application from outside the UK
If you are unsure if you are able to make your application from within the UK please contact the Visa and Immigration team as soon as possible.
Time Caps (Length of Time Allowed in the UK for Study)
The Immigration Rules and study conditions have now been clarified that when calculating the time limits (or ‘caps’) on study, it is the period of leave that you have previously been granted that will count towards the time limits, even if you did not spend all of this time studying and/or you used this time to study a different level of course.
Currently it is suspected that if your leave has been curtailed at any point that the Home Office will include all leave up until the date of the curtailment not the time you left your previous course.
Working During your Studies
The Home Office have clarified certain aspects of the rules surrounding working whilst on a Tier 4 Visa, it is to be made clear that students are issued a Tier 4 visa for studying in the UK, this is to be the main focus whilst in the UK.
If your Tier 4 visa states that you are allowed to work, you cannot do any of the following:
• be employed as a doctor in training (except on a recognised foundation programme);
• be employed as a professional sportsperson (including a sports coach);
• be employed as an entertainer;
• be self-employed or engage in business activity; or
• fill a full-time, permanent vacancy (except on a recognised foundation programme or as a students’ union sabbatical officer).
You cannot be self-employed or engage in business activity. Everyone in the UK undertaking self-employed work must be registered with HMRC; you must check HMRC guidance to see if you need to be registered as self-employed.
You will be considered to be engaging in business activity where you are working for a business in a capacity other than an employee in which you have a financial or other significant beneficial interest.
This would include the following:
- setting up a business as a sole trader or under a partnership arrangement and that business is either trading or establishing a trading presence;
- being employed by a company in which you hold shares of 10% or more (including where the shares are held in a trust for you); or · working for a company where you also hold a statutory role, such as a director.
Short-term study route
Applicants under the Short-term study route must genuinely be seeking entry to the UK as short-term students.
How do I get visa support and advice?
The University has the following services in place which you can use at any time:
Make an appointment
If you need advice regarding immigration please visit The Base (the main student enquiry desk), which is located in University House, and request to make an appointment with an international adviser. You can also call 01524 594214.
Attend a drop-in session
The Lancaster University Visa and Immigration Team operates drop-in sessions during term time from 12.30-1.30pm (Monday to Friday) for quick enquiries.
Email the Lancaster University Visa and Immigration Team at:
email@example.com for advice about your Tier 4 visa or
firstname.lastname@example.org to request your CAS
Check your University email account
It is important to check your University student email account on a regular basis (at least once a day including during the vacations) as we will use this email account to send important messages regarding your visa.
What should I do if I lose my passport or visa?
Applying for a replacement passport outside of the UK
If you either lose, or have your passport stolen, you will need to report this to the police in the country where you are now and make an application for a replacement passport. You should contact your country's embassy, consulate, or high commission or passport office in the country where you are now for information on how to obtain a replacement passport. It is possible that there may be a considerable wait to obtain a replacement passport or travel document. This is not something which the UKV&I or the University can influence.
Applying for a replacement vignette visa outside the UK
If your visa for the UK is issued on a vignette for the duration of the period of your leave and you lose your passport/EC visa or have your passport stolen you must apply for a replacement visa by reporting the loss or theft of your passport to the police and by obtaining a police report.
You should then apply for a replacement passport/temporary passport at the nearest embassy for your country.
Apply for a Tier 4 visa online and pay the full fee. You do not need to request a new CAS from your educational institution. When asked to select a visa type, you should choose:
- Reason For Visit: Other
- Visa Type: Others
- Visa Sub Type: Vignette Transfer
Further information can be found in the Entry Clearance Guidance on the gov.uk pages at:
Applying for a replacement BRP outside the UK
If your visa for the UK was initially issued on a 30 day vignette and then a BRP card was issued for the remainder of the duration of the period of your leave, then the process for applying for a replacement BRP is that you should report the loss or theft of their BRP to the police and obtain a police report and report it to the Home Office via the following online report:
You should be contacted by the Home Office within 1 working day to tell you what to do next. Please note that UK Bank holidays, such as Christmas day and New Years day, and weekends are not counted as working days.
You should then apply for a replacement BRP visa single entry costing £189 to re-enter the UK by applying online at https://www.visa4uk.fco.gov.uk/
When asked to select a visa type, you should choose
- Reason for Visit: Other
- Visa Type: Others
- Visa Sub Type: Replacement Biometric Residence Permit
Once you have returned to the U.K you should apply for a replacement BRP card within 1 month. You can do so here https://www.gov.uk/biometric-residence-permits/replace
UKV&I Visa Application Centres
UKV&I Visa Application Centres offer a variety of chargeable value added services in addition to ordinary application services. You should check the availability of any such services at the Visa Application Centre you intend to apply at as this may enable quicker processing of their application.
An alphabetical list of the Visa Application Centres outside the U.K and their contact details can be found using the link below:
Applying for a replacement passport in the UK
If you either lose or have your passport stolen, you will need to report this to the police and make an application for a replacement passport.
You should contact your country's embassy, consulate, or high commission in the UK for information on how to obtain a replacement passport.
It is possible that there may be a considerable wait to obtain a replacement passport or travel document. This is not something which the UKV&I or the University can influence.
Applying for a replacement vignette visa in the UK
If you lose your passport/EC visa or have your passport stolen you must apply for a replacement visa by reporting the loss or theft of your passport to the police and by obtaining a police report.
You should then apply for a replacement passport/temporary passport at your country's embassy, consulate, or high commission.
Apply for a Transfer Of Conditions (TOC) using the link https://www.gov.uk/transfer-visa. The TOC postal route costs £183 and is ordinarily concluded 8 weeks after the application raise date.
Students who lose their BRP Cards in the UK
You should report the loss or theft of their BRP to the police and obtain a police report/lost property report and then email the Home Office and report your lost or stolen BRP to:
The Home Office should contact you within 1 working day to tell you what to do next. Please note that UK Bank holidays, such as Christmas day and New Years day, and weekends are not counted as working days.
You should then apply for a replacement BRP card which costs £45
This can be via the postal route or via a Premium Service Centre appointment. The BRP RC form postal route is ordinarily concluded 8 weeks after the application raise date provided the application is not unnecessarily delayed by late biometrics enrolment.
Applying for a Standard Visitor Visa
As a Tier 4 student you may have now returned home after completing your studies but wish to return to the UK for your graduation. The University does not advise that you try to re-enter on your Tier 4 visa if it is still valid. As your studies are now complete it is possible the port you try to enter will refuse your entry because you no longer are studying.
Graduation does not count as studying.
Therefore we recommend that you obtain a Standard Visitor Visa before you travel back for your Graduation. To find out more information about this visa please visit the GOV.UK page. This will provide you with information about cost and what documents are required. We do advise that you request a graduation letter from the Student Portal to aid with your application.
These visas can be issued for up to 6 months and will more than cover the length of time you need to be in the UK for your Graduation. They will also apply to those students whose Tier 4 visas have now expired.
Inviting your friends and family
You may wish to invite your friends and family over for either a visit to see you or for Graduation.
The type of visa that they need to apply for will be the Standard Visitor Visa, you can find more information about it at the GOV.UK pages. This will provide information on the documents required and the costs.
To invite your friends and family they will require some documentation from you, the doucments you will need to get are:
- For the purpose of a normal visit - you need to order a Student Registration Certificate which can be requested via the Student Portal Document Ordering System, once ordered you can collect document from the Base
- For the purpose of Gradauation - you need to order the Degree Ceremony Student Letter from the Student Portal
- You will also need to write a letter of invitation to your friend or family member in support of your visa application. Here is an example.
Once you have both of these documents you will need to send them to your friend or family member in order for them to apply for the visa.