The University has a legal duty to maintain your confidentiality
Everyone working for the University has a legal duty to keep information about you confidential. You may wish to view the University's data protection policy.
Data about the content of your sessions is recorded for clinical purposes and service reports, and background demographic information is recorded for monitoring purposes. This data is kept securely in compliance with the Data Protection Act (1998), and all records are destroyed after seven years.
All our counsellors adhere to the Ethical Framework of the British Association for Counselling & Psychotherapy. Our Mental Health Advisors adhere to the Standard of Conduct of the Nursing and Midwifery Council. And our Cognitive Behavioural Therapists adhere to the Standards of Conduct of the British Association of Behavioural and Cognitive Psychotherapies. Please be aware that sessions are recorded regularly to ensure continuing professional development in accordance with our governing professional bodies.
Exceptions can be made in certain circumstances. The following passage, which outlines those circumstances, is taken from the Disclosures Permitted under Section 8 of the Data Protection Act:
"[Restrictions do not apply if] the disclosure is required urgently to prevent injury or other damage to the health of a person or serious loss of or damage to a property, or made at the request or with the consent of the data subject or a person acting on his behalf.”
Under the Data Protection Act, you may access all notes kept concerning you. However, this does not extend to references or information relating to third parties. You can request access by getting in touch with the University Data Protection Officer Dr Hazel Hardie. If your file includes any letters or other information from external sources eg doctor or psychologist, then the consent of that practitioner is required.