Documents and other resources

Deadlines

  • Documents and PDFs published on the web that are essential to understand and access services must be made accessible by 23rd September 2019.
  • Pre-recorded audio and video files created from September 2020 onwards must be accessible.

Accessibility regulations leaflet

Accessibility regulations lealfet - this leaflet is an online version of the folded leaflet that has been distributed to departments across the University.

It contains some advice about making your web pages and resources accessible, but for more detailed advice about a specific topic please follow links in the appropriate section below.

Creating accessible Word documents

Word has many features that help people with different abilities to read and access documents. It also has an Accessibility Checker to identify elements in your documents that might cause problems for people with disabilities.

Checklist with guidance on creating accessible Word Documents - includes information about heading styles, fonts, paragraph spacing, colour, images, tables, charts and hyperlinks.

Colour contrast analyser - application that helps you determine the legibility of text and the contrast of visual elements. Launches from AppsAnywhere, available for use on Windows devices.

Creating accessible PowerPoint slides

There are several ways you can make sure your PowerPoint content is easy for people of all abilities to read and edit. Powerpoint also has an Accessibility Checker to identify elements in your slides that might cause problems for people with disabilities.

Checklist with guidance on creating accessible PowerPoint presentations - includes information about fonts, colour, titles, images, hyperlinks and reading order.

Colour contrast analyser - application that helps you determine the legibility of text and the contrast of visual elements. Launches from AppsAnywhere, available for use on Windows devices.

Creating accessible PDF documents

PDFs from scanned documents

PDFs created by scanning documents are just images of the original page, and will result in accessibility issues unless digitised (e.g. using OCR).

Acrobat DC has an Accessibility Checker to identify elements in your slides that might cause problems for people with disabilities.

Checklist with guidance on scanned PDF documents - includes information about referencing e-books, using digitisation services and OCR, and reading order.

PDFs from Word documents

PDF is a more generic format for document distribution and will is useful for anyone who doesn't have access to Microsoft Office. Accessibility features used in Word documents will be retained when the document is exported to PDF.

See the checklist for creating accessible Word documents, which includes information about saving Word documents as PDFs.

PDFs from PowerPoint slides

PDF is a more generic format for document distribution and will is useful for anyone who doesn't have access to Microsoft Office.

See the checklist for creating accessible PowerPoint slides, which includes information about saving slides as PDFs.

Creating accessible videos

Videos should be created and delivered so that everyone can access their content.

Creating accessible videos - includes information about captions, audio descriptions, live captioning and descriptions.