Websites and website content

CMS (TerminalFour)

Summary

If you maintain a section of the main university website using the TerminalFour CMS, you must ensure your section uses 'Foundation' pages.

Information

There are three different styles of pages currently used in the CMS for the main University website. These are:

Foundation is the most recent style, using the latest page layouts and content types. The technical team are focused on ensuring the Foundation style is as accessible as possible, meeting the WCAG standards required.

So, sections of University website need to transfer to the Foundation style, with the two older styles (Core and Department) gradually being removed.

Deadlines

  • If your CMS website has been created since 23rd September 2018 (or since then there have been substantial changes made to a website that was created before that date), it must be moved to Foundation pages by 23rd September 2019.
  • If your CMS website was created before 23rd September 2018 (and there have not been any substantial changes made to it since 23rd September 2018), you will need to move it to Foundation pages by 23rd September 2020.

Archived content

If you have archived content in the CMS that is no longer maintained, it doesn’t need to be transferred. However, please inform webmaster@lancaster.ac.uk so it can be added to the Accessibility Statement.

Resources

Non-CMS websites

Summary

If you maintain a website or part of a website that does not use the CMS, you must still ensure that it meets the new accessibility requirements.

Information

What classes as a non-CMS website?

A non-CMS website could be:

What happens to non-CMS websites

  • Where an owner can be identified they will be contacted and asked whether they want to:
    • Keep the website live, in which case they will have to make it accessible (see Deadlines below):
    • Archive the website, in which case it will remain visible, but an accessibility statement will be added to confirm it is an archive.
    • Delete the website.
  • Where an owner can't be identified:
    • If the site has been recently used/viewed, it will be archived, in which case it will remain visible, but an accessibility statement will be added to confirm it is an archive.
    • If the site has not been used/viewed for some time, it will be deleted.

So, if your website is still required, you must conduct or commission an accessibility audit of it then, as necessary, ensure compliance with the accessibility requirements. That might be by updating it yourself, or engaging with the original authors to address problems.

Where cost/benefit or other factors make this prohibitive, you must provide full details as to why the site doesn’t meet requirements. Please submit details of these in the Help Centre web request form so that they are incorporated into the Accessibility Statement.

Deadlines

  • If your website has been created since 23rd September 2018 (or since then there have been substantial changes made to a website that was created before that date), it must be made accessible by 23rd September 2019.
  • If your website was created prior to 23rd September 2018 (and there have not been any substantial changes made to it since 23rd September 2018), it must be made accessible by 23rd September 2020.
  • If you are creating a new website in the name of Lancaster University, you must ensure it complies with the new regulations before you make it live.

University WordPress sites

Templates/themes provided as part of the University WordPress service will be checked for accessibility by ISS so that future sites created using the service will use an accessible template by default. Advice on how to use the templates to ensure sites are accessible will be provided as part of the service.

Resources

  • For guidance on creating accessible documents and other resources for your website, see the 'Creating accessible website content' section below.
  • For guidance on ensuring a WordPress site is accessible, see the WordPress accessibility quick start guide

Creating accessible website content

Summary

You must ensure that content and resources on your website are accessible irrespective of whether your site uses the CMS, WordPress or another publishing system.

Information

Make use of features and options that enable accessibility

In the CMS, the Foundation content types will address a lot of accessibility requirements.

In some instances, whether you're using the CMS or another system, input may be required from you in order for your content to be accessible (e.g. entering meaningful 'alt text' when inserting images on web pages). Make use of features and options that enable accessibility when they're available, whether mandatory or not.

Create accessible documents and videos

If you are providing a link to a downloading document (e.g. a PDF or Word document), you must ensure that the document itself is accessible. Similarly, if embedding a video in a web page or providing a link to a video, ensure that the video itself is accessible (e.g. include captions to accompany spoken words).

Avoid using non-accessible content

Some content can’t be made accessible (e.g. images containing text that can’t be read by screen readers). Avoid using such content.

Resources