IMPORTANT INFORMATION REGARDING PROJECT REQUESTS FOR SUMMER 2018
The summer period is always the busiest time of year for the Facilities team as we undertake much maintenance and investment in the campus at a time when it will cause the least disruption and disturbance to students, staff and visitors.
Each year our Project Managers and Surveyors undertake hundreds of work requests, works planning and competitive procurement with external contractors. Many requests are also subject to statutory / regulatory approvals (planning, building regulations, asbestos etc.) and this alone can take 2-3 months, often more. Even seemingly very small works, such as electrical changes can have hidden issues or complications our team will need to deal with, such as fire safety.
To help us help you, it’s important that you get your Planon ‘Project Requests” to us as early as possible, along with confirmation of your faculty and budget approval (and code) as necessary.
To ensure we treat all faculties and departments fairly, this year we need to receive all approved Project Requests for Summer works no later than Friday 30th March 2018. Requests received after 30th March will be considered on a case by case basis according to need and deliverability within our available resources.
Once we’ve received your project request, subject to the complexity of your project(s), we may need you to complete a more comprehensive Project Initiation Document (PID) which will allow us to fully understand your exact requirements in order to commence design and costing, and we can support you in completing this if required.
If you are currently looking at important projects that you are not able to fully define before 30th March, please complete a Project Request in any event and we will work with you as this will give us an ‘early warning’ and allow us to plan and allocate resources accordingly.
We will be working closely with Faculty Managers to help co-ordinate Project Requests going forward, and would ask that you keep your relevant manager informed of all requests you submit.
Thank you for your co-operation, if you have any queries about this process please email firstname.lastname@example.org or contact us via the Facilities Helpdesk on ext. 93333.