Joining the conference support teams
Applications to join the conference support teams are open to ALL undergraduate students participating as part of a Lancaster University Partnership course, including UGs on ‘Study Abroad’ schemes.
If you don’t wish to present at the conference, there are other ways you can get involved through a range of support roles.
All of these roles offer a genuine opportunity to build your experience and enhance your CV. You will need to have a professional approach to your work, be a team player and be passionate about the standard of work you offer. Join us to develop your communication and teamwork skills, and work with a range of university staff and students from across the world! Doing so will make a long-term contribution to Lancaster student experience.
Applying for a support role.
The sections below should provide you with all of the information you need to make your application. If you have any queries, please get in touch with us by emailing firstname.lastname@example.org
What roles are needed and why?
All of the support roles are essential for the smooth running of the conference. Indeed, without volunteers in these roles, we would not be able to run the conference. Having a strong student support team means that the conference can truly be ‘for undergraduates, by undergraduates’.
Supporting the conference ‘back stage’ is a fun and engaging role. You will work with a range of students from across all the Teaching Partners to develop skills such as teamwork and communication. There are several elements to a conference. In 2022 this will include the main conference website containing poster style presentation of undergraduate research, plus recorded live daily talks on MS Teams. For a successful conference, all elements need to be promoted across the Teaching Partnerships, raising awareness and encouraging undergraduates and staff to attend and contribute to the conversation.
Each support role is different, but they all require a proactive and professional mindset along with a willingness to learn and get involved. For the 2022 online conference we need students to join the conference Steering Group, support the presenters with the IT, promote the conference across your own campus and during the conference week become conference advocates. Brief details of each role are given below.
Training for all the support roles will be given before the conference, and we will provide a supporting statement acknowledging your contribution, a great enhancer for your CV! If you are a Lancaster Bailrigg or Ghana student, you will also be eligible for points towards your Lancaster Award. In return, we ask for your firm commitment to the event, your attendance at the training and conference briefing sessions, and for you to be proactive during the conference week.
The deadline for support applications has now closed. Why not think about supporting the 2023 conference?
Conference support team roles
Summary of the roles
Steering Group membership: Be part of the background group which discusses ideas and plans to make the conference happen!
For a conference to run there is a great deal of discussion and organisation which needs to take place. To do this we have a Steering Group made up of staff and student members. The group meets approximately once a month for 2 hours to discuss ideas for the conference and the tasks which need to be done to organise and run the conference. This role is open to all students. See the full job description for Steering group support 2022
Conference marketing and communication: Promote the conference to your campus students before and during the conference week on social media and other platforms.
For the conference to be successful undergraduate students and staff need to know it is happening. We need to communicate to everyone across the teaching partnership. As part of this team you will work collaboratively with other UGs to promote the conference on your own campus. This role are open to all students. See the full job description for Marketing and Communications Support 2022
Conference advocates: Work with students from across the Lancaster Global Partnership to discuss their research presentations and promote the messages to conference delegates.
Host a 'Spotlight on Presenters' session live online. This live session gives an opportunity for presenters to give an overview of their project/research and answer questions the questions you have prepared and sent in advance. Watch the 2021 'Spotlight on Presenters' session from this link (use the search term, Spotlight on presenters).
Join the conversation, generate interest and find out what projects and research are happening across the world! This interactive role has potential to be fun and engaging as you discover new topics and new people from across continents and cultures. This role is open to all students. See the full job description for Conference Advocate support role 2022.
Technology Support Officer: This role is to support students to prepare and upload their conference presentations to the conference website.
The conference will have a specially designed website for poster presentations. As a Technology Support Officer, it will be your role to support presenters who need help and advice on how to compose and upload their presentations to the conference web platform. There will be a training for all Technology Support Officers on how to operate the new platform, on data protection and on accessiblity regulations for presentations. This role are open to all students with IT knowledge and skills. See the full job description for Technology support officer 2022.
How do I apply?
The deadline to support the 2022 Conference has now closed. Why not think about joining us in 2023?
You will be asked to provide a short statement about why you would like to join the team and what experience you have. Remember enthusiasm, reliability and an ability to demonstrate respect for other students opinion, cultures and ways of working are key requirements. Make sure you indicate the role you wish to apply for, and if more than one, show your order of preference.
Please note we will only contact you via your university email, so this is the address you need to input into the application form. The system will acknowledge receipt of your form. We look forward to receiving and reading your applications for the 2023 conference.