Using EndNote

Collecting References

There are four ways of entering information about sources into your EndNote library:

  1. manual entry - typing the information in
  2. online search - connecting through EndNote to a range of catalogues and databases
  3. exporting information from a database directly to EndNote
  4. exporting information from a database to EndNote via a text file

You will not need to use method 1 very frequently, but you will need to use it for resources like web pages.  Method 2 works well when you have a list of resources that you want to enter quickly into EndNote and method 3 is good for integrating your search for materials with your use of EndNote.

Our EndNote Desktop guide will give you more information about the different methods.

Output styles

There are many different ways EndNote can take the information from the EndNote library and display it on the page  -  these are called output styles.  Journal publishers, universities and professional bodies all have their own preferred styles.  Your department will normally tell you which styles it wants you to use in your written work.  For more information, see our Referencing Guides page. 

Linking to Word

The link between EndNote and Word is called Cite While You Write.  You access it via a tab on the right of the ribbon in Word.  It enables you to insert citations and automatically generate a bibliography or reference list from those citations.  You can also edit the citations to add page numbers or  further text and exclude the author or year in author-date styles.  You can select your output style here and change it easily if required.

Organising references

You can copy references from your EndNote library into groups to organise your references if you wish.  There are two types of groups - custom groups which you can populate yourself using the drag and drop method, and smart groups which are attached to a search protocol.  Every time a reference which meets the search criteria comes into the library, it is automatically directed to the smart group.  See the EndNote Desktop guide for more information.

EndNote and Google Scholar

You can export information from Google Scholar to EndNote, but first you need to change your Scholar Preferences.  Access those via the options cog icon on the top right.  Then select Scholar Preferences.  Under Bibliography manager select Show links to import citations into, then select EndNote from the drop down list.  Click Save preferences.  Your search results will now have a link called Import into Endnote.  When you click on that the bibliographic information will be exported to your EndNote library.