{"id":1628,"date":"2019-06-08T22:15:19","date_gmt":"2019-06-08T21:15:19","guid":{"rendered":"https:\/\/www.lancaster.ac.uk\/luges\/?p=1628"},"modified":"2019-10-12T14:34:02","modified_gmt":"2019-10-12T13:34:02","slug":"committee-meeting-bnsr-13-7-6-19","status":"publish","type":"post","link":"https:\/\/www.lancaster.ac.uk\/luges\/committee-meeting-bnsr-13-7-6-19\/","title":{"rendered":"Committee Meeting, BNSR 13, 7\/6\/19"},"content":{"rendered":"\n<div class=\"wp-block-columns has-2-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Committee Present<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Brent Oates (<strong>Chair<\/strong>)<\/li><li>Mubarak Salawu (<strong>Minutes<\/strong>)<\/li><li>Josh Brown<\/li><li>James Bulman<\/li><li>Karen Cheung<\/li><li>Jack Holden<\/li><li>Ben Cowling<\/li><li>Katie Stevenson<\/li><li>Kieran Taylor<\/li><li>Ryan Treacy<\/li><li>Noah Valpy-White<\/li><\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Committee Absent<\/h2>\n<\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>18:58<\/strong> &#8211; <strong>Meeting Start<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1-on-1 Meetings rundown<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Members of the Committee expressed a need for better publicity.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Committee members stated that this could be improved via better planning<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Publicity &amp; Event planning<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Need to focus more on centralizing the social media: Twitter, Instagram, the Facebook group and Reddit.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Discussed having more of a focus on describing each event&#8217;s schedule through social media instead of simply stating that an event is coming up.<\/li><li>Committee feedback states that posters aren&#8217;t as effective at raising awareness of the Society as possible.<ul><li>Posters have been agreed on being effective at the beginning of the academic year during Freshers Week.<\/li><li>Facebook seems to be an alternative to posters, instead creating a short highlight reel.<ul><li>Would need permission from all parties that would be in the highlight reel.<\/li><\/ul><\/li><li>In terms of physical media, the Committee discussed having highlights of a stream\/social on the many screens around campus.<\/li><li>One suggestion from a Committee member was to see if an Arts student would be interested in filming one of the highlight reels.<\/li><li>Also discussed the possibility and effectiveness of having an ad on Bailrigg FM.<\/li><\/ul><\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Committee feedback has stated that &#8220;planning hasn&#8217;t been great&#8221;.<ul><li>To rectify this, the concept of a planning committee was suggested.<ul><li>This planning committee would be made up of current Committee members as well as representatives for certain games based on the event that needs planning.<\/li><li>Believed that it was a good idea to always have at least one, where applicable, of the following Committee members on the planning committee:<ul><li>President (Brent Oates, potentially Vice President Ben Cowling also)<\/li><li>Esports Co-ordinator (Karen Cheung\/Ryan Tracey)<\/li><li>Engagement Officer (James Bulman\/Katie Stevenson)<\/li><li>Community Officer, with a representative in their stead, should the Community Officer not be able to attend<\/li><\/ul><\/li><\/ul><\/li><li>Adding more variety to the socials has also been stated as a plausible method of improving member engagement.<\/li><li>The planning committee could also be a means to entice people to join the society and\/or become more active in the community.<\/li><li>The issue of how to communicate with the representatives on the hypothetical planning committee was brought up, with Discord being a possible solution to this issue.<\/li><li>In terms of deciding what representatives would be needed, randomly assigning representatives was mentioned as a possible solution.<\/li><li>Decided that the number of representatives on the proposed planning committee would be two.<\/li><\/ul><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Discord Server<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Considering having a Freshers Discord server as it has been reported to have worked well for Freshers this year.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Decided that the Society is in need of a more member-oriented Discord server, similar to the Manga and Anime Society Discord server.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>The idea of checking to see if a person is a member before allowing them to join the Discord was an idea proposed by the Committee.<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The idea of having a separate Discord server exclusively for esports was proposed.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>This server would be more esports news focused than the main Discord server, with emphasis on communicating with the various esports teams.<\/li><li>This server also would not be exclusive only to members of esports teams.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Friends Funding<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Considering using Friends Funding to finance the acquisition of new equipment such as laptops.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>We would require at least five to six laptops, which would cost approximately \u00a36000.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">County Socials<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Considered bringing back quizzes and having something on the small screen.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Considered having a theme to each social to make planning easier.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Could poll the members to see what they would be interested in.<\/li><li>Would also announce the themes to use them as a selling point to attract new members.<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Decided that we need more of a presence on social media, such as Twitter, with an emphasis on gaming news as opposed to only having pictures from events.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Member retention is also an issue that the Committee has decided to try and solve.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The idea of having County Socials be competitive or casual was also brought into discussion.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Could potentially organize County Socials in both of these ways, having a tournament type event.<\/li><li>Themes would also help identify who would be best suited to be on the planning for a particular social.<\/li><li>Having competitive and casual County Socials be separate was also brought up.<\/li><li>Decided that the prize for winning a competitive County Social event or tournament would be something inexpensive, such as a free pint at the bar.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Alton Towers<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Committee was informed that the Alton Towers tickets had now been paid for<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>19:45<\/strong> &#8211; <strong>Meeting End<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Committee Present Brent Oates (Chair) Mubarak Salawu (Minutes) Josh Brown James Bulman Karen Cheung Jack Holden Ben Cowling Katie Stevenson Kieran Taylor Ryan Treacy Noah Valpy-White Committee Absent 18:58 &#8211; Meeting Start 1-on-1 Meetings rundown Members of the Committee expressed a need for better publicity. Committee members stated that this could be improved via better&hellip;&nbsp;<a href=\"https:\/\/www.lancaster.ac.uk\/luges\/committee-meeting-bnsr-13-7-6-19\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Committee Meeting, BNSR 13, 7\/6\/19<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":70,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-1628","post","type-post","status-publish","format-standard","hentry","category-news"],"_links":{"self":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/posts\/1628","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/comments?post=1628"}],"version-history":[{"count":0,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/posts\/1628\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/media?parent=1628"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/categories?post=1628"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/tags?post=1628"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}