{"id":1801,"date":"2019-07-25T17:38:48","date_gmt":"2019-07-25T16:38:48","guid":{"rendered":"https:\/\/www.lancaster.ac.uk\/luges\/?p=1801"},"modified":"2019-10-12T14:34:09","modified_gmt":"2019-10-12T13:34:09","slug":"committee-meeting-discord-call-24-7-19","status":"publish","type":"post","link":"https:\/\/www.lancaster.ac.uk\/luges\/committee-meeting-discord-call-24-7-19\/","title":{"rendered":"Committee Meeting, Discord Call, 24\/7\/19"},"content":{"rendered":"\n
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Committee Present<\/h2>\n\n\n\n
  • Brent Oates (Chair<\/strong>)<\/li>
  • Mubarak Salawu (Minutes<\/strong>)<\/li>
  • Josh Brown<\/li>
  • James Bulman<\/li>
  • Karen Cheung (Late, gave prior notice<\/strong>)<\/li>
  • Jack Holden<\/li>
  • Ben Cowling<\/li>
  • Katie Stevenson<\/li>
  • Kieran Taylor (Late<\/strong>)<\/li>
  • Ryan Treacy<\/li>
  • Noah Valpy-White<\/li><\/ul>\n<\/div>\n\n\n\n
    \n

    Committee Absent<\/h2>\n\n\n\n

    N\/A<\/strong><\/p>\n<\/div>\n<\/div>\n\n\n\n

    18:00<\/em><\/strong> – Meeting Start<\/strong><\/p>\n\n\n\n

    Discord Changes<\/h2>\n\n\n\n

    Committee proposed question of “nuking” the old Discord server instead of creating a new one?<\/p>\n\n\n\n

    • Ben<\/strong> in favour of this idea.<\/li><\/ul>\n\n\n\n

      Ben<\/strong> suggested that we redo the Discord by starting off with channels that we do need instead of pruning the channels that we don’t use. <\/p>\n\n\n\n

      Ben <\/strong>suggested that we have a few channels dedicated to certain games, similar to the current Discord server structure\n\n<\/p>\n\n\n\n

      Brent <\/strong>raised a point stating that if the Discord is members only, how would non-members be able to interact with on the Discord server.<\/p>\n\n\n\n

      Ben <\/strong>suggested having approximately 3 channels that would be visible to non-members.<\/p>\n\n\n\n

      Katie <\/strong>suggested a read-only channel where non-members can message people in a “waiting room” system if they need help.<\/p>\n\n\n\n

      Brent <\/strong>stated that we might not need specific roles on the Discord server if everyone will be placed into separate communities.<\/p>\n\n\n\n

      Katie <\/strong>suggested having an introductions channel, stating that it would be useful for assigning roles.<\/p>\n\n\n\n

      • Ben <\/strong>responded stating that this could be done in the #waiting-room channel.<\/li><\/ul>\n\n\n\n

        Decided that the #introductions channel would be comprised of Freshers being introduced to other Freshers.<\/p>\n\n\n\n

        Brent <\/strong>suggested having a #looking-for-game channel that would be used for people to find others that want to play multiplayer games together.<\/p>\n\n\n\n

        • This channel would be open to the public, i.e non-members, such as Freshers and current members.<\/li><\/ul>\n\n\n\n

          The current list of channels that we would have in the re-done Discord server include, but are not necessarily limited to:<\/p>\n\n\n\n

          \n
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          Members Only Channels<\/h3>\n\n\n\n
          • #general-chat<\/em><\/li>
          • #gaming-news<\/em><\/li>
          • #meme-central<\/em><\/li>
          • #media<\/em><\/li>
          • #off-topic<\/em><\/li>
          • #spoilers<\/em><\/li><\/ul>\n<\/div>\n\n\n\n
            \n

            Public Channels<\/h3>\n\n\n\n
            • #waiting room<\/em><\/li>
            • #welcome<\/em><\/li>
            • #information<\/em><\/li>
            • #announcements<\/em><\/li>
            • #freshers-introductions<\/em><\/li>
            • #looking-for-game<\/em><\/li><\/ul>\n<\/div>\n<\/div>\n\n\n\n

              (Channel names aren’t final and structure may be subject to changes if deemed necessary by the Committee)<\/p>\n\n\n\n

              Community System<\/h2>\n\n\n\n

              Kieran <\/strong>stated that we need to know who’s actually in a community and make it official.<\/p>\n\n\n\n

              Kieran <\/strong>suggested that we have the Community Cast podcast bi-weekly, inviting members of the Committee and other LUGES community leaders.<\/p>\n\n\n\n

              • The purpose of this would be mainly for publicising communities.<\/li><\/ul>\n\n\n\n

                Kieran <\/strong>stated that we would need a microphone and streaming equipment or, as an alternative to streaming, the Community Cast cast would need the ability to record their audio and would need someone available to gather these files, sync them up and upload them.<\/p>\n\n\n\n

                Kieran <\/strong>suggested that the pilot episode be done on results day, the 15th of August.<\/p>\n\n\n\n

                Kieran<\/strong> stated that the podcast would feature 3-4 people per episode.<\/p>\n\n\n\n

                The following Committee members have volunteered to do the podcast on results day:<\/p>\n\n\n\n

                • Mo<\/em><\/strong><\/li>
                • Kieran<\/em><\/strong><\/li>
                • Katie<\/em><\/strong><\/li>
                • Ben<\/em><\/strong><\/li><\/ul>\n\n\n\n

                  Themed Socials<\/h2>\n\n\n\n

                  Kieran <\/strong>stated that themed socials are easier to do but it is also important not to force people into participating with the theme if they don’t want to.<\/p>\n\n\n\n

                  Weekly socials will most likely still be in County Bar.<\/p>\n\n\n\n

                  Possible themes include Destiny updates (as suggested by Ryan<\/strong>), League updates, etc.<\/p>\n\n\n\n

                  Ben <\/strong>stated that we can reduce the size of the themed area if necessary based on interest.<\/p>\n\n\n\n

                  Streaming<\/h2>\n\n\n\n

                  It was suggested that Smash Weeklies could be streamed.<\/p>\n\n\n\n

                  • Ben <\/strong>expressed his fondness for the idea of community streams.<\/li><\/ul>\n\n\n\n

                    Kieran <\/strong>stated that he is against giving out the stream key to communities.<\/p>\n\n\n\n

                    Brent <\/strong>stated that we should have launch events for games that come out throughout the year.<\/p>\n\n\n\n

                    Kieran <\/strong>pointed out that we already have a capture card so streaming shouldn’t be too difficult.<\/p>\n\n\n\n

                    Incentives for joining LUGES<\/h2>\n\n\n\n

                    Currently, there aren’t any incentives for joining the Society, apart from having the ability to vote during meetings.<\/p>\n\n\n\n

                    Possible incentives for becoming a member of the society include:<\/p>\n\n\n\n

                    • The ability to see certain Discord channels that would be locked off to non-members.
                      • Brent <\/strong>suggested that this could be done by having private channels with a role that no one would be able to see.<\/li><\/ul><\/li>
                      • A custom hoodie with the member’s community on the back (suggested by Kieran<\/strong> and Ben<\/strong>).<\/li><\/ul>\n\n\n\n

                        LUGES Laptop<\/h2>\n\n\n\n

                        Budget for the laptop, according to Josh<\/strong>, is approximately “\u00a31,159.14 – (~\u00a3200 to \u00a3300)<\/em>“.<\/p>\n\n\n\n

                        Would need a laptop mainly for streaming<\/p>\n\n\n\n