{"id":2228,"date":"2021-01-30T22:26:37","date_gmt":"2021-01-30T22:26:37","guid":{"rendered":"https:\/\/www.lancaster.ac.uk\/luges\/?p=2228"},"modified":"2021-11-29T16:01:59","modified_gmt":"2021-11-29T16:01:59","slug":"committee-meeting-discord-30-01-21","status":"publish","type":"post","link":"https:\/\/www.lancaster.ac.uk\/luges\/committee-meeting-discord-30-01-21\/","title":{"rendered":"Committee Meeting, Discord, 30\/01\/21"},"content":{"rendered":"\n
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\n

Exec Present:<\/strong><\/p>\n\n\n\n

Katie Stevenson (Chair)<\/p>\n\n\n\n

James Bulman (Minutes)<\/p>\n\n\n\n

Felix Krisch<\/p>\n\n\n\n

Nina Myhan<\/p>\n\n\n\n

Henry Potts (Intermittent, late notice given)<\/p>\n<\/div>\n\n\n\n

\n

Exec Absent:<\/strong><\/p>\n\n\n\n

Jack Holden (No reason given)<\/p>\n\n\n\n

Joshua Brown (Prior notice given)<\/p>\n\n\n\n

Noah Valpy-White (No reason given)<\/p>\n<\/div>\n<\/div>\n\n\n\n

<\/p>\n\n\n\n

Henry’s Quick thoughts on the agenda in case he isn’t here to<\/strong><\/h3>\n\n\n\n

<\/p>\n\n\n\n

  • Rules: He wants them to be harsher<\/em><\/li>
  • No comment on Member A’s appeal<\/em><\/li>
  • Closing server to non-members, a good idea<\/em><\/li>
  • Reaction poll tournaments, a good idea<\/em><\/li>
  • Twitch account streaming games is also a good idea<\/em><\/li>
  • 18+ games warning is reasonable<\/em><\/li>
  • Doesn’t care when the GMs are except on Wednesdays or Sundays<\/em><\/li>
  • Minecraft good, wants casual Overwatch events.<\/em><\/li>
  • Really wants Halo events<\/em><\/li>
  • Speedrunning socials are a good idea<\/em><\/li>
  • Really wants to play Scott Pilgrim<\/em><\/li>
  • Keeping the website running is a good idea<\/em><\/li><\/ul>\n\n\n\n

    18:15 meeting start<\/em><\/strong><\/p>\n\n\n\n

    Discussing Rules and amending areas<\/h2>\n\n\n\n

    Katie <\/strong>asks about discussing rules and amending areas<\/p>\n\n\n\n

    James\u00a0<\/strong>states this was mainly Jacks <\/strong>ideas<\/p>\n\n\n\n

    Nina <\/strong>also has some ideas<\/p>\n\n\n\n

    Nina<\/strong> says that its difficult for her and\u00a0James\u00a0<\/strong>to understand the rules and when they are broken, thinks it would be easier to declare severities of rule-breaking. States that discussion had to take place on what to do when someone uses a racial slur.<\/p>\n\n\n\n

    Katie <\/strong>clarifies that some of the rules should state that they are more severe than others.<\/p>\n\n\n\n

    James <\/strong>states that all exec members should states specifically the part of the broken rule so that the banned person knows what they did wrong.<\/p>\n\n\n\n

    Katie <\/strong>states that she has done this before, like referring to evidence.<\/p>\n\n\n\n

    Nina <\/strong>recalls the rule about speaking in English.<\/p>\n\n\n\n

    James <\/strong>clarified that it is less of a rule and more of a request.<\/p>\n\n\n\n

    Nina <\/strong>says that if people violate the speaking English rule repeatedly, then they would be subject to the chain of bans.<\/p>\n\n\n\n

    Katie <\/strong>says that it is more about using common sense to show respect as it is more of a request. Saying that we would need to pull people aside if they continuously ignore people and have conversations that nobody can understand.<\/p>\n\n\n\n

    James <\/strong>says that a further offence after being issued a warning would also fall under “Follow any reasonable request made by a committee member.”<\/p>\n\n\n\n

    Katie <\/strong>says that it would be okay to say individual words in another language, but if it comes to a point when they are disruptive, action needs to be taken.<\/p>\n\n\n\n

    James <\/strong>states that if it comes to a point where people are getting excluded because a conversation is not in English, then punishment is suitable.<\/p>\n\n\n\n

    Katie <\/strong>says that a lot of rules are heavy on the judgement of exec members, as a lot of stuff can be taken as banter whereas others may consider it unacceptable.<\/p>\n\n\n\n

    Nina <\/strong>states that exec members with autism can struggle to make these kinds of judgement calls due to their nature.<\/p>\n\n\n\n

    Katie <\/strong>understands, stating that it is difficult to make the rules easier to enforce as there are many possibilities. Recalling previously people who would accept different things as banter.<\/p>\n\n\n\n

    Katie <\/strong>states that it is difficult to see what people’s reactions are in text chat, but in voice chat, if people seem to be made uncomfortable with things, potentially action should be taken.\u00a0<\/p>\n\n\n\n

    Nina <\/strong>recalls a previous encounter with a member being made uncomfortable by another, there was clear awkward silence showing discomfort.<\/p>\n\n\n\n

    James <\/strong>clarifies that this discomfort occured when the members in question had basically just met each other.<\/p>\n\n\n\n

    Katie <\/strong>states that if a friend said that kind of thing to her then she would not be uncomfortable, but strangers saying the same thing would make her uncomfortable.<\/p>\n\n\n\n

    General consensus on this point.<\/p>\n\n\n\n

    Katie <\/strong>says we can add certain clauses to specify the rules more.\u00a0<\/p>\n\n\n\n

    Nina <\/strong>recalls people making paedo jokes who only got 24 hour bans because it was their second offence.<\/p>\n\n\n\n

    Katie <\/strong>thinks this should be a more severe punishment. But things like political discussion should remain a step by step ban.<\/p>\n\n\n\n

    Nina <\/strong>states that jokes about paedophilia is a violation of the discord community guidelines, so things like that should certainly be dealt with straight away.<\/p>\n\n\n\n

    James <\/strong>states that he finds it challenging to analyse emotions of other people especially online behind a screen, which is why he always asks the exec for their opinion and asks the victim if they have been offended.\u00a0<\/p>\n\n\n\n

    Katie <\/strong>states that it is completely fine given the circumstances and anyone should be free to ask other exec members for help.<\/p>\n\n\n\n

    Discuss Member A’s appeal<\/h2>\n\n\n\n

    Katie <\/strong>states that Jack <\/strong>isn’t here to add anything.<\/p>\n\n\n\n

    Nina <\/strong>asks what would happen if the appeal is successful.<\/p>\n\n\n\n

    James <\/strong>states that the outcome will either be “No effect”, “Ban partially lifted”, or “Ban completely lifted”<\/p>\n\n\n\n

    Nina <\/strong>states this is similar to how LUSU operates its appeal system.<\/p>\n\n\n\n

    James <\/strong>states his concern on how the appeal info can be read, as he read the breach number and the number of breaches of which an appeal has been requested.<\/p>\n\n\n\n

    Nina <\/strong>took that to mean the number of breaches that the member has had.<\/p>\n\n\n\n

    James <\/strong>asks who we will select as the 5 non-committee members.<\/p>\n\n\n\n

    Katie <\/strong>thinks we can do this but not at random<\/p>\n\n\n\n

    James <\/strong>states we should have these members be ones who are not friends with Member A.<\/p>\n\n\n\n

    Katie <\/strong>knows a few people who could do it. It is doable but not randomly.<\/p>\n\n\n\n

    James <\/strong>and Nina <\/strong>both want to make sure that the panel members are not good friends with Member A.<\/p>\n\n\n\n

    Katie <\/strong>says we need to find 5 people after the meeting.<\/p>\n\n\n\n

    Closing majority of the server to non-members<\/h2>\n\n\n\n

    Katie <\/strong>states we will need to vote on these things<\/p>\n\n\n\n

    James<\/strong> is unsure why the server was reopened to non-members in the first place. He recalls that Jack <\/strong>seemed to think the server was closed to non-members.<\/p>\n\n\n\n

    Katie <\/strong>reminds James <\/strong>that this was a motion that was voted on. She claims she was against the server being opened to non-members but was voted out.<\/p>\n\n\n\n

    Katie <\/strong>thinks it might be a good idea to put it to a vote again.<\/p>\n\n\n\n

    Nina <\/strong>thinks that there is no incentive to get FREE LUGES membership as we are not offering anything that non-members don’t already have. If we close it again, then people have reason to join.<\/p>\n\n\n\n

    James <\/strong>reminds everyone what the #information channel says and comments on how out-of-date it is.<\/p>\n\n\n\n

    Katie <\/strong>thinks we should have a lot of motions declared to vote on\/<\/p>\n\n\n\n

    Video game channels that are 18+ should have warnings applied.<\/h2>\n\n\n\n

    Katie <\/strong>states that if this is in Discord guidelines then it is indisputable that this is required<\/p>\n\n\n\n

    General Consensus<\/p>\n\n\n\n

    No vote required<\/p>\n\n\n\n

    Henry <\/strong>arrives again at 18:35<\/em><\/p>\n\n\n\n

    Using social media accounts to do reaction polls<\/h2>\n\n\n\n

    Katie <\/strong>thinks this is a good idea for things like Facebook and Instagram<\/p>\n\n\n\n

    Everyone states that we can make Instagram stories with polls<\/p>\n\n\n\n

    Katie <\/strong>states again that we don’t need to vote on that.<\/p>\n\n\n\n

    James <\/strong>just wants to make sure nobody is against it.<\/p>\n\n\n\n

    Henry <\/strong>thinks exec members propose their favourite games<\/p>\n\n\n\n

    James <\/strong>suggests bringing back the County quiz<\/p>\n\n\n\n

    Henry <\/strong>agrees<\/p>\n\n\n\n

    Katie <\/strong>doesn’t want to do it weekly as it has been a proper chore in the past<\/p>\n\n\n\n

    Katie <\/strong>thinks bi-weekly is best<\/p>\n\n\n\n

    James <\/strong>says that online quizzes are easy to cheat on, but having things like Kahoot or Skribblio to control that would be good.<\/p>\n\n\n\n

    James <\/strong>reminds everyone that there’s a lot that people will likely not know<\/p>\n\n\n\n

    Nina <\/strong>suggests themed quizzes<\/p>\n\n\n\n

    Henry <\/strong>wants Halo: Reach quiz<\/p>\n\n\n\n

    James <\/strong>says if nobody has any serious concerns then we can go forward with these.<\/p>\n\n\n\n

    Katie <\/strong>and Felix <\/strong>think that having events too frequently deters people from showing up. Quality not Quantity.<\/p>\n\n\n\n

    James <\/strong>states that we have taken the Jackbox socials off Facebook as they are stressful to organise and there is not much point in keeping it there anymore.<\/p>\n\n\n\n

    Henry <\/strong>thinks it makes it easier to run on Discord only, and easier to moderate.<\/p>\n\n\n\n

    General Discussion on how the Jackbox Social on Facebook isn’t worth it.<\/p>\n\n\n\n

    Henry <\/strong>suggests weekly highlights<\/p>\n\n\n\n

    Katie <\/strong>and James <\/strong>thinks that is too much to do every week<\/p>\n\n\n\n

    James <\/strong>stated that editing those kinds of videos take a long time<\/p>\n\n\n\n

    Katie <\/strong>wants more exec to log into social media and post content<\/p>\n\n\n\n

    Henry <\/strong>wouldn’t know what to post<\/p>\n\n\n\n

    Nina<\/strong> suggests throwback Thursday<\/p>\n\n\n\n

    Katie <\/strong>states as long as its SFW and engaging then it can’t hurt<\/p>\n\n\n\n

    Henry <\/strong>suggests having a Halo Master Chief Collection semi-official event to run and stream on Discord.<\/p>\n\n\n\n

    Katie <\/strong>says that is a good idea but that Henry <\/strong>might be the only exec member there<\/p>\n\n\n\n

    James <\/strong>states that he could be there to just moderate.<\/p>\n\n\n\n

    Utilising the Twitch account to stream games like Detroit: Become Human<\/h2>\n\n\n\n

    James <\/strong>states that we have tried this before at one of our LANs, it was not properly advertised and only 3 people showed interest.<\/p>\n\n\n\n

    James <\/strong>thinks that if this kind of thing was its own event, we might try and make it work. But this idea has been shot down before in previous exec meetings.<\/p>\n\n\n\n

    Henry <\/strong>still wants a Telltale playthrough.<\/p>\n\n\n\n

    James <\/strong>is unsure if people want this kind of thing.<\/p>\n\n\n\n

    Katie <\/strong>suggests having polls to gauge interest.<\/p>\n\n\n\n

    Nina <\/strong>recalls a Jackbox poll where people responded to it, but those people didn’t show up.<\/p>\n\n\n\n

    James <\/strong>talks about a similar time when this happened for Gmod Murder. People voted for it and just didn’t turn up.<\/p>\n\n\n\n

    Henry <\/strong>thinks that the people who would normally come to the in-person socials dont come to the online socials<\/p>\n\n\n\n

    James <\/strong>has commented on previous events asking why the people who voted for the event didn’t show up.<\/p>\n\n\n\n

    Katie <\/strong>thinks it might be a good idea after we do some polls.<\/p>\n\n\n\n

    James <\/strong>suggests a semi-official event.<\/p>\n\n\n\n

    Henry <\/strong>suggests Telltale Guardians of the Galaxy<\/p>\n\n\n\n

    Finalise dates for the GM(s)<\/h2>\n\n\n\n

    James <\/strong>doesn’t think we can do this without Jack <\/strong>present. Josh <\/strong>requested a GM to lower quorum from 15% of total member count, to just 10%. Then the AGM will be for elections and honorary memberships and stuff like that.<\/p>\n\n\n\n

    Katie <\/strong>thinks this needs to be put along with the stuff that needs to be voted on.<\/p>\n\n\n\n

    James <\/strong>thinks this has been delayed too long and is going to just put some options in exec chat and have people vote on them before going to Jack <\/strong>to authorise it.<\/p>\n\n\n\n

    James<\/strong> suggests week 15 and week 18.<\/p>\n\n\n\n

    Katie <\/strong>agrees with sending it to Jack<\/strong><\/p>\n\n\n\n

    James <\/strong>asks about the format that the GM takes place in<\/p>\n\n\n\n

    Katie <\/strong>likes the way it has been done previously, with a day to discuss and a day to vote, along with specific channels for each motion.<\/p>\n\n\n\n

    Henry<\/strong> does not like this, and prefers voice channels to text channels, then it would feel like a more in person GM.<\/p>\n\n\n\n

    James <\/strong>and Katie <\/strong>don’t like this.<\/p>\n\n\n\n

    Nina <\/strong>thinks it will be harder to moderate<\/p>\n\n\n\n

    James <\/strong>thinks people will be much more comfortable saying things behind the comfort of a screen.<\/p>\n\n\n\n

    Katie <\/strong>thinks it will take too much work, and asking questions throughout the day being answered when people are free is a lot better.<\/p>\n\n\n\n

    James <\/strong>recalls how bad the first GM went due to certain members causing issues.<\/p>\n\n\n\n

    James <\/strong>and Nina <\/strong>then recall how the previous GM went, and how it was quite successful.<\/p>\n\n\n\n

    Katie <\/strong>agrees.<\/p>\n\n\n\n

    Bringing back events like Minecraft and Gmod<\/h2>\n\n\n\n

    James <\/strong>asks questions quickly as we are pressed for time<\/em><\/p>\n\n\n\n

    James <\/strong>asks Katie <\/strong>and Felix <\/strong>if they have any significant problems with Minecraft and Gmod events being brought back<\/p>\n\n\n\n

    Felix <\/strong>and Katie <\/strong>say no.<\/p>\n\n\n\n

    James<\/strong> states that the Engagement team will work on these events<\/p>\n\n\n\n

    Possible discontinuation of the website<\/h2>\n\n\n\n

    Katie <\/strong>asks if the website is out of date<\/p>\n\n\n\n

    James <\/strong>and Nina <\/strong>state the website isnt and cannot be kept up to date because nobody knows much about how it works.<\/p>\n\n\n\n

    Nina <\/strong>would also include the steam group in this case.<\/p>\n\n\n\n

    James <\/strong>states that we need to make sure that anything important stored on there is taken elsewhere, like the discord rules, constitution and the branding.<\/p>\n\n\n\n

    Henry <\/strong>thinks it should be kept as it is easier to find than other societies.<\/p>\n\n\n\n

    Nina <\/strong>reiterates that it paints a bad picture if it is out of date<\/p>\n\n\n\n

    Henry <\/strong>says he can maintain it if he needs to.<\/p>\n\n\n\n

    Katie <\/strong>says that next exec might not be able to do that.<\/p>\n\n\n\n

    Nina <\/strong>states that currently people are being given wrong information about the society if they visit the website.<\/p>\n\n\n\n

    Katie <\/strong>once again says this should be put to a vote<\/p>\n\n\n\n

    James <\/strong>agrees but wanted discussion first.<\/p>\n\n\n\n

    Henry <\/strong>wants the steam group to be resurrected in order to help with other events<\/p>\n\n\n\n

    James <\/strong>personally doesn’t like steam groups and doesn’t want to use them<\/p>\n\n\n\n

    James <\/strong>states that we would need to sign into the LUGES steam account every time and that is difficult. And that it would also be difficult to moderate.<\/p>\n\n\n\n

    Katie <\/strong>says that James <\/strong>should put a few things to vote on in the exec chat<\/p>\n\n\n\n

    Any other Business<\/h2>\n\n\n\n

    Henry <\/strong>asks if he can run a semi-official speedrunning event.<\/p>\n\n\n\n

    James <\/strong>reminds everyone that any exec member can run and host a semi-official event.<\/p>\n\n\n\n

    Nina <\/strong>needs to watch G2 win LEC.<\/p>\n\n\n\n

    Katie <\/strong>will talk with James <\/strong>about bank stuff<\/p>\n\n\n\n

    James<\/strong> yells “I like cheese!”<\/p>\n\n\n\n

    Meeting end 19:00<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

    Exec Present: Katie Stevenson (Chair) James Bulman (Minutes) Felix Krisch Nina Myhan Henry Potts (Intermittent, late notice given) Exec Absent: Jack Holden (No reason given) Joshua Brown (Prior notice given) Noah Valpy-White (No reason given) Henry’s Quick thoughts on the agenda in case he isn’t here to Rules: He wants them to be harsher No… Read More »Committee Meeting, Discord, 30\/01\/21<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"off","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[10],"tags":[],"class_list":["post-2228","post","type-post","status-publish","format-standard","hentry","category-meetings"],"_links":{"self":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/posts\/2228","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/comments?post=2228"}],"version-history":[{"count":1,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/posts\/2228\/revisions"}],"predecessor-version":[{"id":2354,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/posts\/2228\/revisions\/2354"}],"wp:attachment":[{"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/media?parent=2228"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/categories?post=2228"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.lancaster.ac.uk\/luges\/wp-json\/wp\/v2\/tags?post=2228"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}