Examination Rules for undergraduate students
Before the examination
- Please check your examination timetable carefully to ensure that you are aware of the time, date and venue of your examinations.
- You will receive a push notification via iLancaster and the Student Portal at approximately 7pm on the day before an examination confirming the venue and your seat number. A list will also be displayed outside the venue confirming your seat number.
- Please ensure that you arrive at the venue 20 minutes before the start of the examination.
- You will be admitted to the examination room either 15 minutes (for the Great Hall or LICA buildings) or 10 minutes (for all other venues) before the start of the examination.
- You must bring your university card with you as a form of identification and place this on the corner of your desk in the venue.
- Pens or pencils must either be carried in your hand or in a clear pencil case/clear bag.
- You are not permitted to bring your own paper into the examination. Additional answer books for rough workings will be provided as required.
- Do not bring your mobile phone into the examination. It is an academic offence to be in possession of a mobile phone in an examination, even if it is switched off.
- All watches must be removed and left with your other belongings outside the venue or in the container provided by your exam desk.
- Calculators are only permitted if specified by your department. Calculators that can store text are not permitted unless specifically agreed by the department. The storage of text is classified as cheating.
- Students whose first language is not English may use an unannotated dual language dictionary in an examination providing they have received permission to do this from their major department. If you do wish to use a dictionary please ensure you obtain a letter of authorisation from your department and attach the letter inside your dictionary.
- You may bring a bottle of water into the examination providing it is in a clear bottle with no label. You may not bring food into an examination.
- Please bring as little as possible with you. You will be expected to leave any bags outside the room.
During the examination
- No students will be admitted into the examination venue after 30 minutes of the start of an examination.
- You are not permitted to leave the examination room in the first 30 minutes of the examination or in the last 15 minutes
- Silence must be preserved in the examination at all times. This includes when you are entering and leaving the venue.
- You may only leave the examination room with the permission of, and for reasons approved by, the invigilators present. If permitted to leave the examination room temporarily you may do so only if you are accompanied by an invigilator or by another authorised person. You are not allowed to leave the examination room without good cause during the first half-hour of the examination.
At the end of the examination
- You must ensure that you have correctly labelled your examination answer books and made them anonymous following the instructions on the front cover of the book.
- You must remain in your seat whilst the examination scripts are being collected. Silence must be preserved whilst this is being done. You may only leave when the invigilators tell you to do so.
- You must not remove any written material from the examination room.
Absence from examinations
- It is your responsibility to find out the time and place of your examinations and to get yourself there at the right time. If you miss an examination a mark of 0 will normally be recorded which will almost certainly affect your end of year or overall degree result.
- If you miss an examination because of illness or other grave cause, you must immediately notify the relevant people of your absence. You must also consult your doctor straight away and arrange for a medical certificate to reach the Student Registry within 48 hours of the examination. Please note self-certification forms will not be regarded as sufficient.
Deferral of examinations and intercalation
- Final year students are not normally permitted to intercalate after the end of the Lent term.
- All examinations should be sat in the same year of study that the module was taken.
- Deferrals may be permitted in exceptional circumstances such as illness or other grave cause. Any request for deferral should be made to your department in the first instance.
- If you sit your examination but feel that your performance was impaired because of illness or other grave cause, you must produce documentary evidence, for example a doctor’s note or a letter from the counselling service, and present it immediately to your department if you wish the matter to be considered at the board of examiners. Likewise if you feel that your assessment in general has been impaired because of illness or other grave cause, you must provide evidence and present it to your department before the meeting of the board of examiners. You should use the Additional Evidence for Examination Board form when submitting your evidence. Your department will be able to inform you of the latest date for submission of evidence. Please note, however, that such information will not automatically make a difference to your results.
- If you feel that your performance was impaired because examination procedures were not followed correctly in your venue, please contact the Exams Team firstname.lastname@example.org including as much information as possible. This should be done as soon as possible after the examination so that the points raised can be investigated. Please note however, that this will not automatically make a difference to your results.
Cheating in Examinations
- Cheating occurs when a candidate communicates, or attempts to communicate, with a fellow candidate or individual who is neither an invigilator nor member of staff.
- You must not attempt to copy from a fellow candidate or attempt to introduce or consult any unauthorised printed or written material.
- It is a serious academic offence of to bring prohibited materials into an examination venue. Before entering, please check carefully to ensure you have no revision notes or other materials on your person. This also includes any notes written on your body or other objects, such as pencil cases, permitted dual language dictionaries or clothing.
- Having a mobile phone, a smart watch, an electronic dictionary or any other type of electronic device in an examination is an academic offence even if the device is switched off.
- You will be expected to co-operate fully with any investigation if you are suspected of cheating. If you are in any doubt about what you can or can’t do please ask. Falling under suspicion of cheating can be a traumatic experience.