Committee Meeting, BNSR 12, 19/10/19

18:37 – Meeting Start

Bailrigg Profits

Issac stated that we now have a lot of money due to Bailrigg and that he would like to see it spent in a way that would benefit the Society and the Smash and Bairigg community.

• Isaac suggested using the money to buy a monitor.
• The total amount should be £152.53 after all payouts.
• Ben stated that he is in favour of that idea.
• Isaac stated that with Black Friday sales, we may be able to get 2 monitors.

Ben raised the issue of perhaps not being able to store 2 monitors

• Josh replied by stating that we need to clear out storage soon anyway.

Isaac stated that the Committee should do an inventory check while Jack is still available as he won’t be at Michaelmas LAN 2.

Ben stated that he saw some demand for headphone splitters.

• Isaac stated that the Smash and Bailrigg community don’t have a demand for headphone splitters.
• Ben then agreed.

James suggested using the money to buy another Nintendo Switch.

• Ben stated that the Society doesn’t need another Switch but having another one would be nice.

The Committee also suggested that buying a monitor and saving the rest for a later purchase.

James and Isaac were both in favour of having more monitors.

Josh raised the point of the Society having approximately £760 from membership payments.

Jack stated that we would need a new charging dock for the Switch’s joy-cons if we were to get a new Switch.

• Mo stated that there would be more “hidden” costs to buying a Switch, such as protective containment, etc.

Week 9 Bar Crawl

Ben asked if the Society should have a bar crawl in Week 9.

• Committee decided that we should have a Bar Crawl for Week 9 but would also ensure that it is separate from LUMAS’s bar crawl.

Michaelmas LAN 2 Timetable

Time	Event
12 pm – 1 pm	Finish Set-up
1 pm – 2 pm	Break
2 pm – 3 pm	Speedrun Bingo
3 pm – 4 pm	Break
4 pm – 5 pm	Smash Crew Battles
5 pm – 6 pm	Break
6 pm – 7 pm	General Meeting
7 pm – 8 pm	Pizza Time
8 pm – 9 pm	League Realms event
9 pm – 10 pm	Break
10 pm – 11 pm	Minecraft Hunger Games
11 pm – 12 pm	Break
12 am – 3 am	LUGES After Dark

General Meeting Proposals

• Getting rid of the Community Officer role.
• Adding Brent as the dedicated WebMaster for the Society, which would involve creating a new Committee role and removing the clause in the Constitution that states that Committee members have to be members of the Student’s Union.
  • The Committee was against this idea.
  • Karen stated that the Committee should instead learn how to use the website.

Belong Arena

Katie had not responded to the Belong Arena organisers.

• Karen volunteered to go this Friday to try and organise the event.

Tuesday Socials

The Committee agreed that none of the events/themed socials seem to be having much of an effect on the turnout or engagement of the socials.

• It was suggested to run fewer events but more often.
  • Karen responded by stating that we shouldn’t be charging £7 for membership if we aren’t running many events.

• Karen suggested having two types of membership.
  • One for Esports and one for casual gamers.

• Karen suggested better utilising sign-up information when creating and planning events.
  • Ben stated that the Committee should create a feedback survey to be distributed over Christmas.

19:11 – Josh was told to be quiet.

19:14 – Karen was told to be quiet.

It was stated that people don’t usually fill in feedback surveys.

• Karen and Josh stated that we should have created and distributed this survey earlier in the term.
  • Kieran, Karen and Josh stated that we should create the feedback survey as soon as possible.

Josh stated that he would make the feedback survey as long as the rest of the Committee send him questions to add to the survey.

James stated that he hadn’t asked the membership how/if they were enjoying the Society to get feedback metrics.

• Ben stated that James is now responsible for asking the membership how/if they are enjoying the Society to get feedback metrics.
  • James stated that he may need some help from Katie to do this.

Rockband Social

The Committee decided to run a Rockband social in County Bar in Week 8 which would replace the usual County Social.

Ben stated that he would also bring back the #rockband-requests channel to get member input on the songs that will be played at this social.

Hoodies

It was suggested that we could now sell two different hoodies as we now have two different logos.

Committee also decided that we would need to get a new supplier for the next set of hoodies due to the issues we ran into with the previous supplier.

Membership Cards

The committee was against the idea of having membership cards.

• Kieran stated that there would be better ways for the Committee to check a person’s membership status, such as checking their subscription page on the Union’s website to see if they are subscribed to the Society and, therefore, have paid for their membership to the Society for this academic year.

Speaker for Rockband

James stated that he may be able to loan a speaker from a friend.

Rockband for next term

Josh stated that we left booking Pendle Bar too late into the term.

Mo stated that he would message Pendle JCR’s Facebook page to try and book the venue for next term.

AOB

The Committee was invited to play a game of dodgeball this Sunday to for charity at the request of the Mental Health Society.

• The Committee all responded stating that they were too busy to attend.

19:32 – Meeting End