Committee Meeting, Discord 3/4/20

13:12 – Meeting Start

James wishes us all well.

Opening Discord server to non-members

Katie suggests having a channel specifically for non-members so members have their own space.

• James’ counterpoint would prefer people to be students so we can moderate appropriately.

Sam suggests a strike system more stringent than the one used for members.

James explains the current strike system to all and agrees with Sam.

Katie suggests creating a new discord section with a few text and voice channels for both members and non-members.

• James expresses general agreement and further suggests a “slow mode” feature to be implemented to these channels to prevent spam.

James suggests opening the “looking-for-games” channel to non-members.

Katie, going back to moderation, suggests an image upload ban.

Rhys explains how this can be easily implemented through discord itself.

General agreement of the suggestions made.

Katie suggests a non-member role to be made for said channels.

James contemplates making these channels purely public without need for a role.

Katie interjects and says that we can assure that people read the rules if people need to request a role.

Katie expresses that if no one joins, we can just scrap it.

Ben asks what specific channels be created.

James responds with the “looking for games” channel, which most agree with, to start.

James then comments on how adequate moderation is required.

James asks the general committee how the strike system would work.

General consensus is that:

• One egregious offence results in an instant ban
• Any borderline offence results in a warning and further offence results in a ban

In-House Events

James notes the large number of requests for Minecraft.

James gives options for modded Minecraft, vanilla and hunger games.

• Ben says that modded can be laggy and inaccessible.

• James provides the point that hardcore minecraft players would be less happy, but it might be for the best.

James suggests shutting down the server every so often for hunger games.

James brings up the problem with moderation.

• Ben says that moderation won’t be possible unless we have a reporting system.

General acceptance of the suggestions made.

James mentions the suggestion for Borderlands 3 and there is a consensus that it can be done in looking-for-games rather than having a LUGES event.

James lists GTA IV as a requested game but no one knows how that works so James says he will look into it.

The discussion turns to Jackbox.

James says that we would want to stream it and that having anyone from Twitch could cause moderation problems.

• Rhys says that, with OBS, we can hide the room so that viewers who aren’t in discord can only join the audience.

James suggests a test run through discord to make sure the event works before making it official.

James asks whether we should open to all members.

• Ben says that we can’t stop them, but we can censor with the later Jackboxes.

James says that it is only available on Jackbox 5 and 6.

James suggests Using OBS to censor offensive submissions.

Rhys says that he agrees with the current suggestions.

Sam suggests disciplinary procedures.

General agreement of this suggestion.

James told Ben to download Grammarly.

Promotion of Esports events

Sam suggests having an esports results channel in the main discord so people are more aware of what we do.

Sam then goes on to suggest having celebratory events for teams doing well.

James has not yet joined the esports server.

James asks what specifically we promote concerning this.

• Rhys explains how we can show how well we do in each split of each league and gives examples of things we could be promoting.

James requests Rhys to check the LUGES Twitter account to see what different leagues are promoting.

James suggests having a separate channel for results.

• Sam agrees with having a channel showing off each week’s esports results people could mute.

General agreement of this suggestion.

Rhys agrees to make these results announcements.

• James says that this idea is pretty far off due to current events and thus we should revisit this in a future meeting.

James suggests streaming the announcements from the results channel in the esports discord to another channel in the main one.

• Rhys notes that any captain can type anything in this.

James notes again that we should revisit this in a future meeting.

13:50 – Rhys Leaves

Reintroduction of Game Roles

James asks to introduce the game roles so people can be pinged if there is important stuff regarding that game and they have their own channels that the roles access.

Katie suggests having just genre-specific channels so that we don’t have as many unused channels and people can still be pinged.

Katie notes how popular games have their own channels (eg Minecraft, animal crossing).

Katie does not think we need to change the channels but is fine with people being pinged by what game they play.

• James is in general agreement of this.

James is concerned about being spammed and describes it as a worst-case scenario.

Katie maintains her stance as there were so many unused channels.

There is a general consensus of this idea.

James needs a Nintendo switch (he is angry).

Ben asks how members would be able to add themselves to these roles.

• James suggests a new channel for requesting and creating game roles.

Ben is in general agreement of this idea.

James comments on how people are going to be in demand of things to do as of current events, so we need to make sure that we provide.

Discord General Meeting   

Katie thinks that we won’t need a general meeting.

James works through the logistics but the general consensus is that it would take too long, and connectivity issues would be an issue.

General consensus against a Discord General Meeting.

Katie suggests that, if needed, we can do a survey to allow people to express their opinions to the exec for us to look through.

Katie and James continue to discuss how the executive can communicate effectively with members without a general meeting.

Issues with the Bank during current circumstances

Katie expresses concern about how to hand over signatories of bank statements.

• Ben suggests calling banks up and having to do it all by post.

Sam offers to ask family who work in that department for advice.

Katie says how Josh messaged instructions and stuff.

Ben suggests calling up so we know exactly.

Katie expresses concern over lockdown and her ability to post.

James and Ben write out a plan of action to ask the previous treasurer for bank details and then call up the bank for advice.

AOB

Sam asks who would have the time, and computing power to run online events.

Going through people, the exec list Sam, James, Ben. However, Sam is on campus and has the worst NAT type.

14:09 – Meeting End