How we use your information

Marketing, Recruitment and Admissions

No Purpose Legal Basis
1. Communicate to you as a prospective student in relation to your application to be a student at the University. Contract
2. Sending you marketing information such as about our services, events and activities, including invites to applicant visit days and promotional emails which we think may be of interest to you as a prospective student. Consent
3. Correspond to you as an offer holder regarding the next steps in the application process. This may include a telephone call from a student ambassador. Contract
4. Processing of your application for study at Lancaster university, including arranging an interview when appropriate. Contract
5. To use a range of information you provide us, including financial information, and about your immigration status, to determine your fee status. Public Task
6. Information about any disability or long term medical condition you have shared with us may be used:
  • to determine the support you would require as a student of the University
  • to consider any mitigating circumstances that we may need to consider as part of your application.
Consent
7. To determine your suitability for any course and/or placement through e.g. a Disclosure and Barring Service (DBS) disclosure, occupational health clearance, information on any criminal convictions. Public Task
8. To ask you to take part in a survey to provide us with information about your reasons for accepting or declining an offer at Lancaster University. Legitimate Interest

Administration of your student record

No Purpose Legal Basis
1. Administration of your student record. Public Task
2. The inclusion of photographic images on the student portal (LUSI) for the production of your University ID card and within the student directory. Contract
3. The creation of your email address; kept within a global address book available to all staff and students. Contract

Teaching and Assessment

No Purpose Legal Basis
1. Teaching, monitoring progress and assessment on your course of study. Public Task
2. Provision of e-learning platforms such as Moodle as part of your programme of study. Public Task
3.  The use of attendance data collected through learning analytics and other sources to help you succeed and enhance teaching and learning.  Contract 
4. The use of other learning analytics to help you succeed and enhance teaching and learning e.g. data regarding VLE and library system usage. Further details of this processing activity is set out in our Learner Analytics Policy. Consent
5. To administer field trips, events and other activities for educational purposes as part of your course of study. Public Task / Consent
6. Administration of student related policies and procedures including appeals, complaints, grievances, disciplinary matters, malpractice including plagiarism, fitness to practice cases. Public Task
7. To compile a factual case for fitness to practice cases. Legal Obligation
8. If you have engaged with the disability service your Inclusive Learning Support Plan (ILSP) will be shared with academic departments and relevant staff in order that reasonable adjustments can be made. Public Task
9. Making arrangements such as for reasonable adjustments if you have declared a disability or long term medical condition to us or if we need to consider mitigating circumstances. Public Task / Consent
10. The granting of your award (including the publication of awards and marks and inclusion in pass lists). Public Task
11.  The publication of your degree classification on departmental notice boards.  Legitimate Interest 

Student Placements

No Purpose Legal Basis
1. The administration and management of your student placements including industrial and clinical placements and student exchanges such as the Erasmus scheme and study abroad. Contract
2. To determine your suitability for any placement through e.g. a Disclosure and Barring Service (DBS) disclosure, occupational health clearance. Contract

Financial

No Purpose Legal Basis
1. To make payments into your account as a result of bursaries, scholarships, subject awards, studentships, expenses and refunds. Contract
2. The administration of financial awards and prizes including scholarships and bursaries. Consent
3. The determination of financial aid, such as hardship funding and loans. Consent
4. To set up student stipends, fee waivers and allowances. Consent
5. Processing and recovery of University fees including course and accommodation fees and for overseas vacation programmes. Contract
6. The administration of research funding which directly relates to your studies. Contract

Wider support offered to you as a prospective student/ student at Lancaster University

No Purpose Legal Basis
1. The provision of services such as Careers, Financial advice, Counselling, ISS and Library. Contract
2. To offer services such as bin collection and travel information based on your location data and other data that you provide within iLancaster. Consent
3. Direct communications about student benefits, opportunities, activities and events offered by or through the University. Legitimate Interest
4. To provide pastoral and spiritual support during your course of study at the University. Contract
5. To administer trips, events and other activities for social and other purposes. Consent
6. Making arrangements if you have declared a disability or long term medical condition to us in order to make sure you receive the appropriate support across the University. Public Task
7. To assist with keeping you and your property safe and safeguarding the University assets e.g. CCTV. Legitimate Interest
8. The provision of immigration welfare services for international students, including applications for a visa and visa extensions. Public Task / Consent

Housing

No Purpose Legal Basis
1. To inform you about making an application for University accommodation. Legitimate Interest
2. The provision and management of University accommodation and the Lancaster University Homes Scheme, and associated services. This may include the processing of personal and special category data that you disclose regarding disabilities or long term medical condition relevant to your accommodation application. Contract

Surveys/Statistical Returns/Feedback

No Purpose Legal Basis
1. Production of statistical returns required for government bodies e.g. the Higher Education Statistics Agency (HESA). Please see: https://www.hesa.ac.uk/about/regulation/data-protection/notices. Public Task
2. To gather information on your student experience so that we can improve the services offered to you. Consent

Alumni Engagement and Fundraising

No Purpose Legal Basis
1. So that we may communicate with you for alumni engagement and fundraising activities. Full details are provided in the Development and Alumni Relations Privacy Notice. Legitimate Interests

Legal Basis: GDPR (Article 6)