Academic Events Service

Lecture theatre event by Lancaster University Conferences and Events

The Academic Event Service supports academics in hosting well-organised, efficient, and successful events on campus. Our team works with academics to remove barriers, add value, enhance the delegate experience, and create memorable events together.

Lancaster University Conferences & Events has an edge over external agencies when organising a campus event because we are familiar with the venues.

Support throughout the process

We provide a personal service and are committed to delivering exceptional and memorable events, as well as building strong relationships and future legacies.

Every Little Helps

Lancaster University can find available funding to support University staff in attracting large, high-profile events to campus. Funding can cover admin costs, abstract management systems, and delegate registration.

Value for Money

By working with suppliers to get the best prices and products, we deliver high-standard events within budget, whilst raising the academic and University profiles. An internal delegate package is available at a discounted price for University staff.

Enhancing the Experience

We can support with:

  • Bid submissions
  • Funding for abstract submissions
  • Administration support
  • Guest speaker travel expenses
  • Booking dinners on and off campus
  • Hotel accommodation
  • Excursions to the Lake District and local attractions
  • Individual speaker travel arrangements
  • Focus on sustainable, engaging, and cost-sensitive events

Conference Registration Package, from £22.50

  • Secure branded registration form
  • Processing registration and payments
  • Issuing registration confirmation and joining instructions
  • Issuing invoices and receipts on request
  • Maintaining financial records
  • Answering event-related queries
  • Providing progress summaries
  • Chasing outstanding fees
  • Welcome reception desk on arrival day
  • Help desk during the conference
  • Coordinating on-campus accommodation bookings

Additional Services

For an extra cost, additional services are available:

  • Badges
  • Stationery
  • Delegate giveaways

Key criteria

  • The event booked with us must be held at Lancaster University Bailrigg Campus.
  • Event dates: January 2025 - September 2026.
  • Applies to national and international events with over 100 delegates.

Contact Us

Contact the Lancaster University Conferences & Events+ team to discuss the Academic Events Service.

Contact us