The Lancaster University Conferences & Events+ team has made recent changes to their services, providing a reduction in upfront costs on Food & Dining and Guest Rooms bookings, while still allowing flexibility if numbers grow.

Following recent feedback, these changes allow internal event organisers to benefit from a more transparent, flexible, and supportive service.

Budgetary advice and reduction of financial risk

• A reduction in upfront costs will be provided on Food & Dining and Guest Rooms bookings, while still allowing flexibility if numbers grow.
• Cancellations and changes to catering and bedrooms can be made without cost up to six weeks in advance, reducing financial exposure.

Clearer pricing and better value for money

• Quotes will no longer include fixed “packages.” Instead, internal bookers will only pay for the individual elements used (e.g., catering, facilities, accommodation). This ensures the best value and transparency.
• The Conferences & Events+ team will advise on relevant elements to elevate an event, working within a tight budget.
• Internal teams booking breakout rooms will now receive a 50% discount on published rates (main rooms remain at full price, plus any set-up costs).

Standard support

Operationally, the Conferences & Events+ team provides a standard level of support with the planning and delivery of all internal events:

• Sourcing and booking the right spaces for your event, including registration areas, lunch spaces, and breakout rooms.
• Ensuring rooms are set up, clean, and ready, with tables for registration and catering, and water for speakers.
• Providing signage at the start of the event.
• Liaising with AV and ISS on technical requirements, including online and more complex events.
• Assigning an Event Manager to provide continuous support – from menu choices and allergen advice to liaising with Hospitality, Security, and other services.
• Offering information on travel, parking, and sustainable options for delegates.
• Organising site visits or meetings in advance to go through schedules and logistics.
• Helping to source additional items such as poster boards or furniture.

Contact the Conferences & Events+ team to discuss hosting external users on campus.

Browse the Meetings and Events service.

View the Internal Hospitality sample menus and make a booking.