Click on the relevant heading below to view purchasing information.
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How to Buy: Please contact Jessica Mottershaw to discuss your requirements
How to buy: Contracts are in place for the Internal (PWC) and External (BDO until 31/07/25) Audit Services. Should you require additional Audit and Assurance Services, please contact Jessica Mottershaw for a list of potential suppliers from whom to source quotations.
How to order: Once quotations have been sought, (quotations are not required for the contracted internal and external audit services as this has been tendered), purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to Buy: The contract for Branded Goods and Merchandise is currently out to tender. The new contract will be awarded in the coming weeks. In the meantime, please contact Ellie Coleman for supplier information
How to buy: Since 2020, an External Caterers Policy has been in place at the University:
“The University has taken the decision to restrict the use of catering on campus to only booked and delivered via University Hospitality. Whilst the majority of catering on campus is already undertaken by the Hospitality team, they will be very happy to discuss a range of options and personalisation to enable dietary, cultural, and budgetary needs are met.”
Supplier ID:
Supplier name:
How to order: Please discuss your requirements with the Food & Dining team directly via email eat@lancaster.ac.uk, and if they cannot be met, you will require an approval email to add to your purchase order request.
How to buy: Please visit the following link for more information about what is required IT procurement | ASK - Lancaster University
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to buy: Couriers can be arranged via the University’s central Procurement team.
Supplier ID:
Supplier name: DHL / Royal Mail
How to order: Please email procurement@lancaster.ac.uk. One of the team will be in touch to gather more information from you. This will include dimensions, weights etc.
How to Buy: Debt Collection Services are managed by Credit Control. For more information, please contact creditcontrol@lancaster.ac.uk.
How to Buy: Please get in touch with Creative Studio in the first instance for design services. For alternative suppliers, please contact Jessica Mottershaw.
If Creative Studio is not used and the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
How to Buy: Please get in touch with Creative Studio in the first instance for videography services. For alternative suppliers, please contact Jessica Mottershaw.
If Creative Studio is not used and the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
How to buy: If you are looking to procure professional services within the Facilities and Estates Category, please contact Jessica Mottershaw.
How to buy:
Furniture Request Process (All Staff)
If staff have a requirement for either new or replacement furniture, the below instructions shall be followed.
Replacement Furniture: For replacement furniture requirements, e.g. the existing furniture is broken or damaged, please raise a request through the Facilities Planon System by clicking the below link:
Furniture | Lancaster University
New Requirement: For new furniture requirements, e.g. a space is being repurposed/refurbished and new furniture is required, please raise a new Project Request by clicking the below link:
How to buy: The vast majority of the University's insurance cover is arranged via UMAL. All requirements for insurance must be directed to insurance@lancaster.ac.uk
Supplier ID: 8010633
Supplier name: U M Association Ltd (UMAL)
How to order:
How to buy: Please visit the following link for more information, help and advice https://helpcentre.lancaster.ac.uk/plugins/servlet/desk/portal/4
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
Weightmans LLP is the University’s Legal Services Provider
How to buy: Please visit the following link for more information, help and advice https://www.lancaster.ac.uk/procurement/procurement/legal-services/
How to Buy: Please contact Jessica Mottershaw to discuss your requirements.
How to Buy: The University has a contract with EE for handsets and call/data tariffs. Approved iPhone Operating System (iOS) and Android Operating System phones are listed below:
iPhone 15 available at £462
iPhone 16e available at £413
Google Pixel 9 128GB available at £460
Samsung Galaxy A36 Enterprise Edition 128GB available at £235
Motorola G35 5G 128GB available at £92
Airtime tariffs available:
£3.75 + VAT (Unlimited Minutes & Texts £0.25, 2GB Data £3.50) per month.
£3.50 + VAT (2GB Data £3.50) per month.
£0.25 + VAT (Unlimited Minutes & Texts £0.25) per month.
Please contact Ben Askew for further information.
Supplier ID: 8004778
Supplier name: EE (Equipment) Limited
How to order: Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". The order line must only include the phone details, username, and ‘new connection’ or ‘upgrade’. Please also confirm the required tariff on the order request. Airtime tariffs are billed separately and paid via direct debit.
Overseas Travel / Roaming: University phones are defaulted not to work abroad, and roaming must be enabled.Please contact Ben Askew to discuss your requirements.
How to buy: Please visit the following link for more information, help and advice https://helpcentre.lancaster.ac.uk/plugins/servlet/desk/portal/4
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to order: Planon request through Facilities Helpdesk (Confidential Waste)
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How to buy: Planon request through Facilities Helpdesk
How to buy: Please visit the following link for more information about what is required IT procurement | ASK - Lancaster University
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "IT".
How to Buy: Please get in touch with Creative Studio in the first instance for photography services. For alternative suppliers, please contact Jessica Mottershaw.
If Creative Studio is not used and the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
Supplier ID: 8022773
Supplier Name: E-Proc Arco Ltd
Or
Supplier ID: 8025783
Supplier Name: E-Proc H C Slingsby plc
How to order: Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via marketplace (punch-out).
How to Buy: Creative Studio is the first port of call for printing services. The University also has an External Printing Framework that supports Creative Studio. For more information, help and advice, please click here:
https://www.lancaster.ac.uk/procurement/procurement/how-to-procure-print/
How to Buy: The University does not have a contract with any one recruitment or executive search agency. However, there are a number of registered suppliers from whom you could seek quotations.
Please contact Jessica Mottershaw for a list of suppliers.
If the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
How to buy: Additional approval needed ahead of request
Please visit the following link for more information about what is required https://portal.lancaster.ac.uk/ask/software-licences/
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to buy: All Travel must be booked via the central travel team and using the contracted Travel Management Companies, Trainline and Key Travel.
Supplier ID:
Supplier name:
How to order: The quickest way is to use the self-service systems, available Travel Request.
How to buy: LU Contracted Supplier
Supplier ID: 8020173
Supplier name: Lyreco
How to order: Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via marketplace (punch-out).
How to Buy: The first port of call, where appropriate, should be the internal ERS.
There is no specific supplier contract in place, but the University recommends that the NWUPC Framework suppliers are used. Please contact Ellie Coleman for more information, or alternatively, log into Hunter to access details of the Framework suppliers.
How to Buy: OED work with a number of Facilitators and Coaches who may be suitable for your requirements. Please contact Mags Powers [add link to email] in OED for more details. If these suppliers are not suitable, you can also find a list of registered suppliers by searching for “Training” in the “Supplier / Product Search” function of the Purchase Portal (https://www.i-res.lancaster.ac.uk/request/ via "Purchase").
If the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
How to buy: All vouchers must be purchased via the University’s central Procurement team.
Supplier ID:
Supplier name:
How to order: Please submit a purchase request via the purchasing portal, selecting “Yes” when asked if this is a purchase card request. Ensure you state if you require an “E-Voucher” or “Physical Voucher”. Please include the email address you want the E-Voucher sending to.
How to buy: Planon request through the Facilities Helpdesk
How to order: Planon request through Facilities Helpdesk
How to order: Maintenance stores. Visit them, call them, or message Jo Emmess on Teams.
How to buy: Planon request through Facilities Helpdesk