Library study space

Records Management

Records Management is the management of records in all formats across the University to:

  • enable Lancaster University to manage its records effectively and accountably;

  • facilitate University wide compliance with the GDPR, Freedom of Information Act and other legislation;

  • develop a university archive, for the preservation of the institution’s cultural memory.

The University’s records retention schedules are key to effective records management. These show the retention period for each record in line with business, legislative and historical requirements. The schedules can be accessed through the links below:

Records management is part of the Information Governance function at the University.

For further information contact:

See also: Freedom of Information (FOI)Subject Access RequestsData Subject Rights, the Publication Scheme and the University Privacy Notices

Records Management Guidance (internal staff only)

The University has developed a range of guidance, available on the staff intranet, to facilitate effective records management, examples include guidance on: Records Retention and Disposal, File Structure, Version Control, Email Guidance and Disposal Schedule.