The EC’s requirements for time recording in H2020 are laid out in the H2020 Annotated Model Grant Agreement (link is external) (see p. 178)
All staff whose personnel costs or effort are charged to H2020 projects must regularly complete timesheets, which should include only the hours worked on the research project (split by work-package). The proportion of time spent on the project(s) is based on average productive hours agreed by the EC, currently 1,720 hours per year.
For part time staff, please ensure the hours worked reflect the percentage of time that they are employed on the grant. When recording annual leave you should ensure that the productive hours are still split correctly as per your employment contract. If you are employed at 40% of your contracted hours on a project, you should ensure that 40% of your productive hours are allocated to the EC grant. Any differences will affect the salary costs that we can recover from the EC.
An exception to this is for staff who work exclusively on one H2020 project (either full or part time). It is not mandatory that these staff complete timesheets (although they can choose to do so). Instead, they can complete a declaration on exclusive work for the action for each reporting period.
Please ensure that if you are undertaking a H2020 project, you have adequate processes for time recording in place for those staff (including PIs) who are fully or partially charged to H2020 awards.