Tab Content: Applications
Does your research project involve any of the following?
- Human participants (including all types of interviews, questionnaires, focus groups, records relating to humans, use of online datasets or other secondary data, observation etc.)
- Animals - the term animals shall be taken to include any non-human vertebrates or cephalopods.
- Risk to members of the research team, such as:
- travel to areas where researchers may be at risk
- risk of emotional distress
- Human cells or tissues other than those established in laboratory cultures
- Risk to the environment
- Conflict of interest
- Research or a funding source that could be considered controversial
- Social media and/or data from internet sources that could be considered private
- any other ethical considerations
If you have answered YES to any of the above, we ask you to take the following steps in submitting an application to the committee:
- Apply to the committee by submitting
- The completed FSTREC Application Form.
- All accompanying research materials such as, but not limited to:
- Advertising materials (posters, e-mails)
- Letters of invitation to participate
- Participant information sheets
- Consent Forms
- Questionnaires, surveys, demographic sheets
- Interview schedules, interview question guides, focus group scripts
- Debriefing sheets, resource lists
- Create a single Word document of all application materials.
- Submit one electronic copy of the full application materials.
- Applications must be submitted by the stated Committee meeting deadline, to Becky Case, Science & Technology Research Ethics Officer at firstname.lastname@example.org
- If required, be available to attend the committee meeting, by telephone if necessary, on the day that the application is considered (this is mostly for complex proposals).
For questions about the logistics of the application process, or about ethical issues and application content, please contact the Science & Technology Research Ethics Officer, Becky Case.
The following are estimated times required for the review of ethics applications from staff and PhD students. We will do our best to not exceed these times. However, we cannot exclude that due to circumstances such as high volume of applications or absence of committee members due to illness some applications may take longer to review.
The length of time required for each review is related to the complexity of ethical issues raised by your planned study. Furthermore, it depends on the quality of your application (e.g. have you explained clearly and in lay terms what the project aims to do) and the speed at which you are able to respond to requests for revisions or clarification from the reviewers. Therefore, the times given below are estimated review times, and it is likely that it will take longer for you to receive full approval of your application.
It is entirely your, the applicant’s responsibility, to submit applications in good time so that any data collection can start as planned and only AFTER ethics approval has been obtained.
|Applications requiring Chair’s action only:
||up to two weeks
|Low risk applications:
||up to four weeks
|Applications needing to be considered at Committee meeting:
||up to six weeks
Please note that these times might be exceeded during periods of high demand and staff absences, particularly around University closure periods (Christmas and Easter).
Tab Content: Calendar
Applications for ethics review can be submitted at any time, so please do not wait until a committee deadline to submit your application. However, if your study poses significant ethical risks, it will be considered by the committee at its meetings, and the deadlines for paperwork for each meeting are given below.
|FSTREC Meeting Dates||Deadline for applications (12pm)|
|17th October 2019
||2nd October 2019
|23rd January 2020
||8th January 2020
|2nd April 2020
||18th March 2020
|18th June 2020
||3rd June 2020
Tab Content: Documentation
Tab Content: More
The following provides guidance on where to find further information about issues that may apply to your project, regardless of whether you are a staff member, research student or UG/PG applicant.
For queries relating to Intellectual Property please e-mail the Intellectual Property Team (ext. 93298)
If your work involves animals you will need authorisation from the Chief Administrative Officer and may need to submit an application to AWERB, please contact the secretary to AWERB, Lucy Sanderson for further details.