1.1: Subject to clause 1.2 and our rights to terminate this Agreement early (set out in clause 26 below) we grant you and the Permitted Occupiers the right to occupy the Accommodation for the Period of Residence.

1.2: In the event that either:

1.2.1: you do not enrol with the University and you notify us before the Period of Residence that you will not be enrolling with the University; or

1.2.2: prior to the Period of Residence you occupy University accommodation under a separate agreement and the University serve you with written notice that they wish to withdraw from the Agreement due to a breach of that separate agreement;

then the parties to the Agreement shall automatically be released from their obligations under the Agreement.

If you wish to raise a complaint about the condition of the Accommodation or about any issue arising from the terms of this Agreement, this should be done in accordance with the Student Complaints Procedure.

3.1: If the Agreement has been Accepted by someone acting on your behalf, we shall assume that you have given that person authority to Accept and will regard that Acceptance as binding on you unless you have previously notified us to the contrary.

3.2: If you move into the Accommodation without having formally Accepted this Agreement, you will be deemed as having Accepted this Agreement by your actions.

All enquiries relating to this Agreement by you should be addressed to the Accommodation Manager.

No termination or variation of this Agreement will be valid unless it has been confirmed in writing by the University's Assistant Director of Commercial Services, or designated official.

This Agreement is governed by English Law which, for international students, may be different from what you are used to. Any legal proceedings brought by either you or us under the terms of this Agreement must be heard by the courts in England.

7.1: You must pay us the Accommodation Fee by the dates and in accordance with the payment terms detailed in Schedule Two.

7.2: You agree that if you leave the Accommodation before the end of the Agreement you will, (unless we agree otherwise which we are under no obligation to do) still be liable to pay ALL OF THE ACCOMMODATION FEE FOR THE WHOLE OF THE PERIOD OF RESIDENCE unless you or we are able to find a suitable replacement occupier who is not already in University owned accommodation. The suitability of any proposed replacement occupier will be determined by us (acting reasonably).

7.3: Subject to clause 1.2, your obligations to pay the Accommodation Fee set out in clause 7.1 apply WHETHER OR NOT you take up the Accommodation.

7.4: If the whole or any part of the Accommodation Fee remains unpaid for a period of 14 days or more in breach of the payment terms detailed in Schedule 2, we will charge interest at an annual percentage rate of 3% above the Bank of England’s base rate for each day that the payment is outstanding.

8.1: You agree to make the deposit payment to the Accommodation Manager at the time you Accept this Agreement. The deposit covers losses, damages, any additional cleaning required, key, key fob or lock replacement where needed, and any unpaid Accommodation Fee (or part thereof) or other sums payable as a result of any other breach of your obligations under this Agreement.

8.2: If you cancel this Agreement within 7 days of Accepting it then, provided you have not gone into occupation of the Accommodation, your deposit will be refunded in full. This provision does not apply in the event that you have Accepted this Agreement in the presence of the Accommodation Manager.

8.3: We will refund your deposit within a reasonable period after the end of your Agreement, less any deductions for the proper costs we incur if you breach any of your obligations under this Agreement, including (but not limited to):

• 8.3.1: losses or reasonable expenses incurred by us as a result of you not complying with your obligations
• 8.3.2: any additional cleaning required
• 8.3.3: key, key fob or lock replacement where needed
• 8.3.4: any unpaid Accommodation Fees
• 8.3.5: any other breach of your obligations.

8.4: If you accept an Agreement for a subsequent Period of Residence within the duration of the current Agreement we will retain your deposit against it and only refund it following your final Agreement end date. If deductions are made during or following the current Agreement you may be asked to restore the balance of the deposit before the next Period of Residence commences.

You agree to check and complete the Inventories (these are lists of the furniture and equipment in your Accommodation, and you will be invited to complete these online on arrival) and notify the Accommodation Manager of any discrepancies within 2 days of taking occupation. We shall assume that the Inventories are correct if you have not done so within 2 days.

10.1: You must comply in all respects with:

• the requirements for the College in which you reside as determined and published by the College from time to time;
• the Student Discipline Regulations as are in place from time to time;
• the Residents’ Handbook as is in place from time to time.

A breach of any of these rules and regulations will be considered to be a breach of this Agreement and could result in the termination of this Agreement. It is your responsibility to read these documents before you accept this Agreement, and to re-familiarise yourself with the contents of these documents as they are regularly updated.

10.2: In the event of any discrepancy or contradiction between these terms and conditions, the regulations for the College in which you reside, and the Student Discipline Regulations, the Student Discipline Regulations shall prevail and take precedence.

11.1: You agree to have and to show respect for other persons living and/or working in the Accommodation and College areas at all times, including (but not limited to):

• keeping noise at a level that does not interfere with the study, sleep or comfort of other residents, staff and neighbours. This includes noise from TVs, laptops and computers, portable and Bluetooth speakers, stereos, CD players, musical instruments, etc. You agree to reduce the level of noise immediately if asked to do so by University staff.
• behaving with respect and consideration towards other residents, staff and your neighbours. This includes not damaging the belongings of others, not using foul or abusive language, not taking or using other residents’ possessions without permission and respecting the privacy of others.
• not harassing, threatening or using violence towards any person.
• not committing any arrestable offence in or in the locality of the Accommodation;
• not acting in a manner which conflicts with any of our policies, including those policies or elements of policies that relate to drugs and alcohol, offensive weapons or equality, diversity and inclusion;
• not acting in any manner which is likely to bring us into disrepute.
• not bringing any fireworks or any other items which we reasonably consider to be dangerous, including (without limitation) firearms, air weapons, bows, knives, swords, martial arts weapons, paint ball guns and replica, ceremonial and toy weapons.

11.2: You are responsible for the behaviour of any of your visitors and Permitted Occupiers whilst they are in the Accommodation and College. This includes being responsible for payment for any damage or losses they may cause and if they behave in a manner which would be a breach of your obligations under this Agreement.

11.3: You agree that we may remove or exclude any visitor or Permitted Occupier from the Accommodation, the College areas, or any other part of the University where we have reasonable grounds to believe that their exclusion is necessary for the safety and/or wellbeing of other persons. If we notify you in writing that a particular visitor or group of visitors are not allowed into the Accommodation or your College, you will not allow them to enter those places.

12.1: It is your responsibility to help ensure that the Accommodation is safe to live in, and for employees of the University to work in. Guidance is given in the Residents’ Handbook.

12.2: You agree to vacate the Accommodation and College buildings (and ensure any of your visitors do so) immediately whenever the fire alarm is sounded and co-operate at all times with our staff and the emergency services.

12.3: You shall have due regard to the fire evacuation procedures contained in the Residents’ Handbook and also displayed in the Accommodation and College buildings, and agree not to do anything which may cause a fire hazard, including (but not limited to):

• tampering with fire doors or any of our fire prevention and control equipment
• using candles or joss sticks
• obstructing corridors, stairwells, or fire escapes
• bringing into the Accommodation any additional heaters
• using deep fat fryers.

12.4: You agree to observe our no smoking policy. Smoking and vaping is not permitted anywhere in University managed accommodation.

12.5: You agree to ensure that your Accommodation is left secure. For example, you must lock your door and close your window before leaving the Accommodation, and you must secure any corridor and main entrance doors when entering or leaving the building.

12.6: You agree not to copy your keys to the Accommodation.

12.7: You agree not to give keys to the Accommodation to any person other than a Permitted Occupier who is aged 16 or over.

12.8: You will comply with any reasonable requests by us for information or to assist with any risk assessment.

12.9: You will not permit any child to have access to:

• any open roof areas surrounding the Accommodation; or
• the landings and stairwells leading to the Accommodation unless supervised by a responsible adult.

13.1: You agree to keep the Accommodation in a clean and tidy condition at all times.

13.2: You agree to regularly remove rubbish and recycling from the Accommodation in a safe manner and safely place it in the designated area at your College.

13.3: You agree not to change or damage the decorative finish of the Accommodation.

13.4: You agree not to remove, damage, or interfere with any fixtures, fittings, furniture or equipment, electrical, plumbing or telecommunications installation in the Accommodation or Access Areas.

13.5: You agree not to erect or install any outdoor aerial, satellite dish, wireless access point, hub, switch or router.

13.6: You agree not to keep any animals, birds, reptiles, insects or fish at the Accommodation. Assistance dogs will be permitted if consent is giving in writing by the Accommodation Manager/Disability and Inclusive Practice team

13.7: You agree not to bring any additional soft furnishings, refrigerators, freezers or dishwashers into the Accommodation, except where the Accommodation Manager has given prior consent in writing.

13.8: You agree not to bring or install washing machines or dryers in the Accommodation, except with the prior agreement of the Accommodation Manager. Dryers are not permitted anywhere in the Accommodation.

13.9: You agree to promptly report any loss, breakage, damage or failure of facilities, using the reporting procedure set out in the Residents’ Handbook.

13.10: You agree that we may, at reasonable times, enter the Accommodation to clean, inspect, repair, or for any other reasonable purpose. We will usually give you advance notice of visits except in the case of repairs reported by you, or in an emergency, when entry may be at any time. Where you report a repair, or you do not notify the Accommodation Manager that you will not allow access at a time where we have notified you access will be required, then you will be considered to have consented to us accessing the Accommodation for those purposes.

13.11: You agree that you will not display any posters, flags, slogans, advertising or other signs in the Accommodation so as to be visible from the outside.

13.12: You agree that you will not hang any items, including washing, from the windows.

14.1: You agree to use the Accommodation only as study and living accommodation and not for any business purposes.

14.2: You agree not to sublet or allow others to occupy the Accommodation, and your rights under this Agreement are not transferable.

14.3: You agree that your visitors can only stay in your Accommodation with the prior permission of the Accommodation Manager, and provided that

• 14.3.1: they are registered on arrival and on departure with the Porter at your College (for Health and Safety reasons); and
• 14.3.2: they do not stay in the Accommodation for longer than any time period agreed by the Accommodation Manager when granting permission.

14.4: When using the University IT network at the Accommodation you must comply with our Computer User Agreement (CUA); a summary is available on ASK Policies and regulations.

14.5: You must declare any new criminal convictions to us at the time of the conviction, be that before or during the Period of Residence.

14.6: You must notify the Accommodation Manager immediately if you cease to become a student of the University.

15.1: You will allow us, our employees, agents and/or contractors access to the Accommodation either on notice in the circumstances as set out at clause 15.2, or without notice in the circumstances set out at clause 15.3.

15.2: We will give you at least seven days' notice before entering the Accommodation (including your bedroom) to clean, inspect, repair, or for any other reasonable purpose other than as set out at clause 15.3.

15.3: We will not give you notice before entering the Accommodation (including your bedroom) in any of the following circumstances:

• Investigating or carrying out works in respect of repairs reported by you;
• In an emergency.

For the avoidance of doubt, in the circumstances set out in clause 15.3 we are entitled to and will enter the Accommodation.

16.1: At the end of the Period of Residence you agree to:

• leave the Accommodation and all items listed in the Inventories in the same condition as they were in at the start of the Period of Residence, except for fair wear and tear;
• remove all your belongings, rubbish and recycling from the Accommodation;
• return to us all keys or key fobs to the Accommodation;

16.2: You agree to pay the reasonable cost of replacing any key or key fob which is not returned, or of replacing a lock.

16.3: You acknowledge that if you do not comply with 16.1, we are entitled to take legal action against you to require you to leave the Accommodation. We reserve the right to claim for and charge for damages and loss which we suffer or incur as a result of your failing to leave the Accommodation at the end of the Period of Residence, including (but not limited to) all costs incurred by the University of any such legal action.

16.4: We can dispose of your personal valuables and deduct the cost of doing so (and any storage costs) from any sale proceeds and/or the Deposit if you do not collect or remove your personal valuables within 1 month of the end of the Period of Residence (or of the date this Agreement ends if either you or we terminate it early).

You are liable to us for all losses or damage suffered as a result of any breach by you or your visitors of this Agreement. This includes (but is not limited to) any expense properly incurred in collecting arrears, paying professional advisors and in relation to court proceedings.

18.1: In accordance with section 11 Landlord and Tenant Act 1985, we shall:

18.1.1: Keep in repair the structure and exterior of the Accommodation (including any drains, external pipes, gutters and external windows);

18.1.2: Keep in repair and proper working order the installations in the Accommodation for the supply of water, gas and electricity and for sanitation (including any basins, sinks, baths and sanitary conveniences, but not other fixtures, fittings and appliances for making use of the supply of water, gas or electricity); and

18.1.3: Keep in repair and proper working order the installations in the Accommodation for space heating any heading water.

We will also provide the following during the Period of Residence:

18.2: Cleaning, maintenance and repair of the Accommodation as specified in the Residents’ Handbook (except where damage is caused by you or by another student who is liable to repair such damage under their residence Agreement).

18.3: Operation, inspection, servicing and repair of all our plant, machinery and equipment in the Accommodation including the provision of all fuel and water.

18.4: Fire fighting equipment in the shared areas of the Accommodation, the Access Areas or any other part of the Accommodation.

18.5: An adequate supply of hot water for domestic use.

18.6: Reasonably adequate heat to the radiators during the Period of Residence, having regard to prevailing weather conditions. This may mean, therefore, that the heating is turned off during the summer period.

18.7: Employment of staff for the day to day running of the Accommodation.

18.8: Kitchen refuse bins (including repairing and replacing them when necessary), and arranging for disposal of refuse from the external bin areas.

18.8: Items on the Inventories, which we shall also maintain (except for loss, breakage or damage attributable to you, the Permitted Occupiers or your visitors).

18.9: Laundrette facilities on campus, for which there will be a separate charge for use. Please note, the laundry facilities are provided by an external company which is responsible for them.

We will not unreasonably interfere with your privacy.

20.1: We shall not be liable for any failure or interruption to any services, or for any loss arising from such failure or interruption, unless it is caused by our negligence.

20.2: Subject to the provisions of the Occupiers Liability Act 1957 and the Defective Premises Act 1972, we shall not in any circumstances incur any liability in respect of loss or damage to any person or property or otherwise, unless the loss or damage was caused by our negligence.

20.3: We have the right to carry out any alterations or building works at the Accommodation, the College or on our adjoining or neighbouring property without liability for disturbance where we have used reasonable endeavours to carry out works at times likely to minimise disturbance for as short a period as reasonably practicable (save in case of emergency).

21.1: We will insure your personal belongings up to a specified limit, but you will be responsible for administering any claims which arise. Full details of the insurance policy are available on the Cover4Students website. Please note that any claim you make will be subject to the normal excesses, limitations and exclusions from cover which our insurer may impose from time to time.

21.2: We will insure the Accommodation against fire and other risks which we reasonably consider necessary.

22.1: If you, the Permitted Occupiers or your visitors contravene any of the clauses given under Your Obligations (clauses 7 to 17), action may be taken by the relevant College or the University Board of Discipline or any of their nominated officers, including the Accommodation Manager or Student Conduct Manager in accordance with the procedures set out in the Student Discipline Regulations.

22.2: Your Accommodation Manager will usually be the nominated officer for dealing with most matters in the first instance, and in particular with any charges for damage or any additional cleaning required within your Accommodation. This will depend, however, on the seriousness of the offence.

22.3: In the event of what we consider to be a serious breach of this Agreement, or in the event of what we consider to be repeated less serious breaches of this Agreement, the case may be referred to the University Board of Discipline or nominated officer.

In such circumstances, a larger fine may be imposed in addition to any charges made for damage/cleaning. For the avoidance of doubt, any fines or financial penalty for breaches of the Student Discipline Regulations shall not be construed as penalties for breach of the Agreement (given the Student Discipline Regulations apply to all students, irrespective of whether they live in student accommodation).

22.4: Further, in serious cases, we may ask you to leave your Accommodation permanently and/or to move out of your Accommodation temporarily. In the most serious cases you may also be subject to separate disciplinary procedures. The disciplinary and appeals procedures are detailed in the Student Discipline Regulations.

22.4: The Student Conduct Manager or another delegate of the Board of Discipline will normally deal with breaches of clauses in paragraphs 10 (College and University Regulations), 11 (Respect for others) and 12 (Safety and Security).

23.1: You must pay for the costs of any losses, damage, any additional cleaning required, key, key fob or lock replacement where needed, or any other breach of your obligations.

23.2: In the event of communal damage reasonable efforts will be made to identify individuals responsible. Where we are required to fix communal damage, the costs may be applied proportionally across a group of students who in our judgment are collectively responsible for the damage.

23.3: Where additional cleaning is required, you will first be issued with a written warning and given an opportunity to clean your Accommodation. If the Accommodation is not returned to a satisfactory condition by the given deadline, we will arrange for the Accommodation to be cleaned and you will be recharged for the costs.

24.1: In the event allegations are made against you of what would in the University’s reasonable opinion constitute serious breaches of this Agreement, we may suspend your right to occupy the Accommodation during further appropriate investigations of the allegations and any subsequent action under the Student Discipline Regulations and the University’s relevant disciplinary procedures in place from time to time. If we do this then you will be notified in writing and you agree that you will not enter or remain, or attempt to enter or remain, the Accommodation during the period of suspension. Any such suspension would be:

24.1.1 Without prejudice in that the University does not presume an outcome of its investigations at the time the suspension is applied or reviewed;

24.1.2 Reviewed by us prior to the expiry of each period of 14 days from the date of the suspension and prior to each 14 days period thereafter. Following review the suspension may be lifted or extended.

24.2: We may implement this procedure where we reasonably consider, following the risk assessment arrangements as set out in the Student Discipline Regulations that your continued presence at the Accommodation would constitute an unacceptable risk to any other occupier of the Accommodation or College, any student, employee or agent of the University, or any third party and/or University property. Any decision to exclude you will be made in accordance with the Student Discipline Regulations, and be subject to appeal. However, you will not be entitled to occupy the Accommodation whilst any appeal is considered.

24.3: If you try to enter or remain in the Accommodation or any other place on the University’s estate from which you have been excluded in accordance with this clause 24, then we shall be entitled to seek an injunction order from the Court preventing you from entering or remaining the Accommodation, College, University or any other places that may be appropriate. If such an application is made, we reserve the right to seek any legal costs for such an application.

24.4: If we exercise our right to suspend you, this does not limit our right to take action to terminate this Agreement.

24.5: You will not be required to pay the Accommodation Fee during the period of any suspension under this clause. Following the end of any period of suspension (as extended) we will refund to you a pro rata daily amount of the Accommodation Fee to reflect the number of days you were unable to occupy the Accommodation pursuant to your compliance with clause 24.1.

25.1: We may direct you to move to alternative accommodation for any reason at our absolute discretion, including (but not limited to):

• any alterations or building works being carried out at the Accommodation and/or the College buildings;
• the Accommodation being damaged, such that we deem it unfit for occupation;

• in serious cases where you have not complied with Your Obligations (or where we reasonably suspect that you have not complied with them);
• where we reasonably consider, that it is necessary to move you from the Accommodation to protect your wellbeing or the wellbeing of others or to prevent damage to the Accommodation.

25.2: Under the circumstances set out in clause 25.1, we shall give you reasonable notice (taking into account the circumstances) and invite you to either surrender this Agreement and enter into a new one.

26.1: We may terminate this Agreement and re-enter the Accommodation prior to the end of the Period of Residence by giving you not less than 28 days’ notice in any of the following circumstances:

26.1.1: If you breach the Agreement.

26.1.2: If you cease to be a student of the University.

26.1.3: if any information supplied by you, or on your behalf, in connection with your application to the University for a place on a programme of study and/or for a place in accommodation is untrue, inaccurate or misleading, or if you fail to disclose relevant information which would amount to a misrepresentation.

26.1.4: If any part of the Accommodation Fees is in arrears for a period of 14 days after becoming due (without the need for a formal demand).

26.1.5: if we are unable to find you alternative accommodation (despite our reasonable efforts) and , any of the following apply:

(i) the Accommodation has been severely damaged through no fault of your own and we deem it unfit for occupation;

(ii) we are unable to provide the Accommodation as a result of events beyond our control;

(iii) the Accommodation is unsuitable for you or a Permitted Occupier without the completion of physical adaptations to the Property (save as for those listed at paragraph 2 of Schedule 4 Equality Act 2010);

(iv) the Accommodation is overcrowded.

26.2: Any termination of the Agreement will not affect our rights to claim against you for any loss or damage.

26.3: If the Agreement is terminated in the circumstances set out in clause 26.1.5, we shall refund any Accommodation Fee you have paid in respect of the period after the date of termination. If the Agreement is terminated on any other grounds, we will not be obliged to refund the Accommodation Fee unless we are able to re-let the Accommodation, in which case we will refund the Accommodation Fee corresponding to the remaining period of the Period of Residence after the Accommodation is re-let.

27.1: Any notice that we serve on you under this Agreement must be in writing and delivered by hand, first class post, special or recorded delivery, or by email and sent to you at:

• the Accommodation and/or;
• the address you provide to us in the Agreement Summary, or such other address that you have notified us of in accordance with clause 27.4; and/or
• to your University email address (if by email).

27.2: A notice sent by the following means is to be treated as having been received:

• if delivered by hand, immediately; or
• if sent by special or recorded delivery, on the first working day after posting or;
• if sent by first class post, on the second working day after posting or;
• if sent by email to your University email address, immediately.

27.3: Any notice that you serve on us must be sent by email to the Accommodation Manager, at the relevant email address identified for the Accommodation Manager at the time notice is served.

27.4: You agree to notify the Accommodation Manager, in writing, of any change to the address you provide to us in the Agreement Summary.

At the date of this Agreement the Accommodation Fee for students is exempt from VAT, but we reserve the right to charge VAT if it becomes payable during the Period of Residence, for instance, if you become a non-student/or if there is a change in the law.

If there is any Council Tax payable in respect of the Accommodation, you (and not the University) shall be responsible for paying this to the local authority.

Any guarantee given by us to allocate accommodation to you shall cease to have effect if this Agreement is terminated or suspended for any reason in accordance with these terms and conditions.

Means to formally accept the offer of the Accommodation either online or by signing a paper copy of the Agreement Summary and “Accepted” and “Accepting” are to be interpreted accordingly.

Means all stairwells, corridors, landings and entrance halls within the College and Accommodation.

Means the specific property address named in the Agreement Summary.

Means the charges for your occupation of the Accommodation as stated in the Agreement Summary.

Means the member of staff responsible for student residential accommodation at the relevant College.

Is the Agreement between us and you relating to the Accommodation and comprising:

• the Agreement Summary

• these terms and conditions

Means the specific details of the Accommodation being granted to you, the Accommodation Fee and payment dates which you Accept to confirm your Agreement to these terms and conditions.

Means the specific college named in the Agreement Summary.

Means the lists of furniture and equipment at the Accommodation, issued to you on arrival.

Means the period of residence granted by this Agreement starting and ending on the dates stated in the Agreement Summary.

Means the household members named in your application for University accommodation, subject to any additions or restrictions confirmed in writing by the University from time to time.

Your Accommodation Fee must be paid either:

• by credit/debit card in one instalment.
• by credit/debit card in termly instalments.

The deadlines for payment of the Accommodation Fee each term are listed on your invoice, and above.

If your contract begins after October payment is due by the contract start date.

2.1: In order to pay by credit or debit card online please visit the University payment portal. Please note that the University does not accept Diners Club cards.

2.2: You will be issued with an invoice for your Accommodation Fee and will need the invoice number before you can pay. Please don’t make payments before you have received this.

2.3: Before making the payment, check whether the amount will exceed any transaction limit set by your card issuer. You may wish to advise your card issuer of any large transactions you will be making in advance.

If a sponsor is paying all or part of your fees, an invoice for the relevant amount will be sent within a month of your starting your course. If your sponsor fails to pay the invoice you will become liable for the full payment. The University will advise you if this happens.

4.1: You will be sent reminders each term to your University email address regarding any overdue balance on your account. Any overdue balances will be charged late payment penalties as stated in paragraph 7.4 of the terms and conditions.

4.2: If you can’t pay by the due date, you must speak to your Accommodation Manager before the deadline – they are able to advise on hardship funds or in some circumstances vary payment arrangements on compassionate grounds. If you don’t do this, you may be charged late payment penalties.

You are not entitled to make any deductions from the Accommodation Fee.