Who we share your information with

Lancaster University Hospitality Department

No Purpose Legal Basis
1. To communicate menu choices for an event or conference including dietary requirements. Contract
2. Produce the required catering for the number of delegates attending. Contract

Lancaster University Cleaning Services

No Purpose Legal Basis
1. To enable Cleaning Services to clean booked meeting space before the start date of the event. Contract
2. To enable Cleaning Services to service and set up your guest bedrooms to the booking requirement. Contract

Lancaster University Porters

No Purpose Legal Basis
1. To inform Porters of the arrival of an event to ensure meeting space is set up to the booking requirement. Contract

Lancaster University Facilities

No Purpose Legal Basis
1. Create specific catering menus to support your dietary requirements. Contract
2. Allocate specific guest room types according to mobility need. Contract
3. Procure specialised support equipment. Contract

Police and Emergency Situations

No Purpose Legal Basis
1. To the police or other regulatory body where pursuant to the investigation or disclosure of a potential crime. Legitimate Interests
2. To close family, next of kin and the emergency services when necessary to protect life of yourself or another person. Vital Interest
3. To the University's insurers in respect of accidents or incidents occurring with the institution and external auditors and regulators such as the Health and Safety Executive. Legal Obligation

Lancaster House Hotel

No Purpose Legal Basis
1. To inform Lancaster House Hotel of events which require access to Hotel areas. Contract
2. To assist with room set up requirements. Contract

Systems

No Purpose Legal Basis
1. To IT providers delivering externally hosted IT services or products such as Microsoft Contract / Legitimate Interests

Internal and External Audits

No Purpose Legal Basis
1.

With appropriate third parties for the purposes of internal and/or external audit in order to facilitate the assessment and improvement of services that the University offers, to assess the effective management of the University and to ensure the efficient running of the University

 Legitimate Interest

Legal Basis: GDPR (Article 6)